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Basically, it is used to show the court the details of how the assets of an estate have been managed. Generally, under an accrual method of accounting, income is reported when earned.The personal representative of an estate is an executor, administrator, or anyone else in charge of the decedent's property. Administer the Estate (Form 4. 0) and appoint an Executor or Administrator. As an executor or administrator (sometimes called a personal representative), you are a "fiduciary. This information helps legal practitioners make sure that applications for representation in unusual matters are prepared and finalised. From: Mark S. Shepard, Commissioner of Accounts of Henrico County. Often Public Officers, Accounting Officers, or administrators, etc. In a small estate proceeding, the Surrogate's Court appoints a Voluntary Administrator.