Dear [Client's Name], I hope this letter finds you well. We are writing to inform you that an overpayment has been made on your account. After carefully reviewing our records, it has come to our attention that there was an error in the billing process, resulting in an excess payment from your end. We apologize for any inconvenience this may have caused and assure you that we are committed to promptly resolving this matter. As per our company policy and ethical values, we are dedicated to maintaining transparency and fairness in all our financial transactions. At this time, we would like to formally request your cooperation in returning the overpaid amount of [Amount]. We kindly ask that you review your own records to confirm the excess payment made. Once you have verified the amount, we kindly request that you send a check payable to [Your Company Name] at your earliest convenience. As a valued client, we believe in open communication and fair resolutions. Therefore, should you have any questions or require any clarification regarding this matter, please do not hesitate to contact our dedicated customer service team at [Customer Service Contact Details]. They will be more than happy to assist you and provide any necessary documentation or information. It is important to emphasize that we sincerely value your continued business and aim to maintain a strong working relationship. We deeply appreciate your professionalism and cooperation in resolving this matter promptly. Rest assured that we will update our records accordingly and ensure that accurate billing practices are followed in the future to avoid any similar occurrences. Thank you in advance for your prompt attention to this matter. We look forward to your favorable response and the timely return of the overpayment. Your commitment to resolving this situation will help us maintain the trust and confidence we have established with your esteemed company. Warm regards, [Your Name] [Your Title] [Your Company Name] Keywords: New Hampshire, sample letter, return of overpayment, customer service, billing error, cooperation, excessive payment, ethical values, transparency, fair resolution, valuable client, open communication.
New Hampshire Sample Letter for Return of Overpayment to Client
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How to fill out New Hampshire Sample Letter For Return Of Overpayment To Client?
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FAQ
Communicate with the customer about the overpayment as soon as possible and confirm how they would like to proceed. Options for handling overpayments are to either refund the amount or establish a credit for it.
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
If a customer pays you more than the amount required to pay a debt in full, you can mark the invoice as paid in full and write off the overpayment.
