New Hampshire Sample Letter for Disputed Bill

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0160LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Dear [Recipient's Name], I hope this letter finds you well. I am writing to dispute a bill that I recently received from [Company Name], dated [Date]. Having reviewed the charges in detail, I have identified several discrepancies which I believe require immediate attention and resolution. First and foremost, I would like to emphasize my commitment to paying my bills promptly and accurately. However, after a careful examination of the charges listed on the bill, I have identified certain errors that need clarification and correction. To provide some context, I have been a loyal customer of [Company Name] for [duration] and have always maintained a good standing in regard to payments. I have attached copies of previous bills and payment records for your reference. Upon closer inspection of the current bill, I noticed that there are charges for services that I have never requested or received. For example, there is a charge for [service name] on [date], but to the best of my knowledge, I have never availed of such a service. In addition, the charge for [service name] on [date] appears to be significantly higher than the agreed-upon rate we previously discussed. Moreover, during the billing cycle mentioned in the bill, our [service name] was interrupted numerous times without any explanation or prior notice. I strongly believe that inconsistent service interruptions should not be charged for the entire period, as this is a breach of our service agreement. Furthermore, I noticed discrepancies in the billing dates which do not align with the dates specified in our contract. According to our agreement, the billing cycle should run from [start date] to [end date], whereas the bill indicates a different period. This inconsistency raises concerns about the accuracy and transparency of the billing system being implemented. Given these concerns, I kindly request that you promptly investigate the aforementioned discrepancies and provide a detailed explanation for the inaccuracies identified. Additionally, I urge you to rectify the bill by removing the charges for the services not rendered and adjusting the charges based on our agreed-upon rates. I trust that [Company Name] values its loyal customers and is genuinely committed to resolving any billing issues promptly. I expect a response within [number of days] regarding the progress made on this matter. Should you require any further information or clarification, please do not hesitate to contact me at [your contact information]. I look forward to your prompt attention to this matter and a satisfactory resolution. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] Keywords: New Hampshire, sample letter, disputed bill, billing discrepancies, charges not requested, inaccurate charges, inconsistent service interruptions, inaccurate billing dates, loyal customer, explanation, rectification, prompt resolution.

Dear [Recipient's Name], I hope this letter finds you well. I am writing to dispute a bill that I recently received from [Company Name], dated [Date]. Having reviewed the charges in detail, I have identified several discrepancies which I believe require immediate attention and resolution. First and foremost, I would like to emphasize my commitment to paying my bills promptly and accurately. However, after a careful examination of the charges listed on the bill, I have identified certain errors that need clarification and correction. To provide some context, I have been a loyal customer of [Company Name] for [duration] and have always maintained a good standing in regard to payments. I have attached copies of previous bills and payment records for your reference. Upon closer inspection of the current bill, I noticed that there are charges for services that I have never requested or received. For example, there is a charge for [service name] on [date], but to the best of my knowledge, I have never availed of such a service. In addition, the charge for [service name] on [date] appears to be significantly higher than the agreed-upon rate we previously discussed. Moreover, during the billing cycle mentioned in the bill, our [service name] was interrupted numerous times without any explanation or prior notice. I strongly believe that inconsistent service interruptions should not be charged for the entire period, as this is a breach of our service agreement. Furthermore, I noticed discrepancies in the billing dates which do not align with the dates specified in our contract. According to our agreement, the billing cycle should run from [start date] to [end date], whereas the bill indicates a different period. This inconsistency raises concerns about the accuracy and transparency of the billing system being implemented. Given these concerns, I kindly request that you promptly investigate the aforementioned discrepancies and provide a detailed explanation for the inaccuracies identified. Additionally, I urge you to rectify the bill by removing the charges for the services not rendered and adjusting the charges based on our agreed-upon rates. I trust that [Company Name] values its loyal customers and is genuinely committed to resolving any billing issues promptly. I expect a response within [number of days] regarding the progress made on this matter. Should you require any further information or clarification, please do not hesitate to contact me at [your contact information]. I look forward to your prompt attention to this matter and a satisfactory resolution. Thank you for your understanding and cooperation. Sincerely, [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] Keywords: New Hampshire, sample letter, disputed bill, billing discrepancies, charges not requested, inaccurate charges, inconsistent service interruptions, inaccurate billing dates, loyal customer, explanation, rectification, prompt resolution.