Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
New Hampshire Checklist of Matters to Be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show When drafting a lease for the use of exhibit space at a trade show in New Hampshire, it is important to carefully consider various factors to ensure a successful and legally binding agreement. The following checklist outlines the key matters that need to be addressed: 1. Lease Term: Clearly define the duration of the lease, including the specific dates and times the space will be available for use during the trade show. 2. Rental Fee: Determine the cost of renting the exhibit space and clearly outline the payment schedule, deposit requirements, and any additional charges such as utilities or cleaning fees. 3. Space Size and Location: Specify the exact dimensions and location of the exhibit space, considering factors like accessibility, proximity to main event areas, and any specific requirements or restrictions. 4. Use of Space: Outline the permitted use of the exhibit space, including any limitations or restrictions on activities, noise levels, or prohibited items. 5. Booth Design and Setup: Define any specific guidelines or restrictions regarding booth design, construction, signage, or display materials to ensure compliance with safety regulations and event organizer requirements. 6. Utilities and Services: Determine the availability and responsibility for utilities such as electricity, water, internet access, and phone lines. Clarify who will bear the costs associated with these services. 7. Insurance: Specify the insurance requirements for both the exhibitor and the event organizer, including liability coverage, property insurance, and worker's compensation. 8. Indemnification: Include a provision for indemnifying and holding harmless the event organizer from any claims, damages, or liabilities arising from the exhibitor's use of the space. 9. Security: Discuss security arrangements, such as whether security personnel or equipment will be provided by the event organizer or if the exhibitor needs to make their own arrangements. 10. Display Disassembly and Clean-Up: Clearly state the exhibitor's responsibilities for dismantling their exhibit and returning the space in its original condition, including any cleaning requirements. 11. Non-Compete Clause: Consider adding a non-compete clause to prevent exhibitors from promoting or selling competitive products or services within a certain radius of the trade show venue during the event. Types of New Hampshire Checklists of Matters to Be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. Basic Lease Checklist: Covers the fundamentals of drafting a lease agreement for exhibit space at a trade show, focusing on essential factors such as lease term, rental fee, and use of space. 2. Design and Setup Checklist: Expands on the basic lease checklist to include more detailed guidelines and restrictions related to booth design, setup, and display materials. 3. Insurance and Security Checklist: Provides comprehensive guidance on insurance requirements, indemnification clauses, and security arrangements to ensure the safety and protection of both exhibitors and event organizers. 4. Clean-Up and Disassembly Checklist: Focuses on the exhibitor's responsibilities regarding the dismantling of their exhibit and the return of the space in its original condition. It emphasizes any cleaning requirements that need to be fulfilled. Each of these checklists serves as a helpful tool for exhibitors and event organizers in drafting a thorough and comprehensive lease agreement, tailored to their specific needs and requirements when using exhibit space at a trade show in New Hampshire.New Hampshire Checklist of Matters to Be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show When drafting a lease for the use of exhibit space at a trade show in New Hampshire, it is important to carefully consider various factors to ensure a successful and legally binding agreement. The following checklist outlines the key matters that need to be addressed: 1. Lease Term: Clearly define the duration of the lease, including the specific dates and times the space will be available for use during the trade show. 2. Rental Fee: Determine the cost of renting the exhibit space and clearly outline the payment schedule, deposit requirements, and any additional charges such as utilities or cleaning fees. 3. Space Size and Location: Specify the exact dimensions and location of the exhibit space, considering factors like accessibility, proximity to main event areas, and any specific requirements or restrictions. 4. Use of Space: Outline the permitted use of the exhibit space, including any limitations or restrictions on activities, noise levels, or prohibited items. 5. Booth Design and Setup: Define any specific guidelines or restrictions regarding booth design, construction, signage, or display materials to ensure compliance with safety regulations and event organizer requirements. 6. Utilities and Services: Determine the availability and responsibility for utilities such as electricity, water, internet access, and phone lines. Clarify who will bear the costs associated with these services. 7. Insurance: Specify the insurance requirements for both the exhibitor and the event organizer, including liability coverage, property insurance, and worker's compensation. 8. Indemnification: Include a provision for indemnifying and holding harmless the event organizer from any claims, damages, or liabilities arising from the exhibitor's use of the space. 9. Security: Discuss security arrangements, such as whether security personnel or equipment will be provided by the event organizer or if the exhibitor needs to make their own arrangements. 10. Display Disassembly and Clean-Up: Clearly state the exhibitor's responsibilities for dismantling their exhibit and returning the space in its original condition, including any cleaning requirements. 11. Non-Compete Clause: Consider adding a non-compete clause to prevent exhibitors from promoting or selling competitive products or services within a certain radius of the trade show venue during the event. Types of New Hampshire Checklists of Matters to Be Considered in Drafting a Lease for the Use of Exhibit Space at a Trade Show: 1. Basic Lease Checklist: Covers the fundamentals of drafting a lease agreement for exhibit space at a trade show, focusing on essential factors such as lease term, rental fee, and use of space. 2. Design and Setup Checklist: Expands on the basic lease checklist to include more detailed guidelines and restrictions related to booth design, setup, and display materials. 3. Insurance and Security Checklist: Provides comprehensive guidance on insurance requirements, indemnification clauses, and security arrangements to ensure the safety and protection of both exhibitors and event organizers. 4. Clean-Up and Disassembly Checklist: Focuses on the exhibitor's responsibilities regarding the dismantling of their exhibit and the return of the space in its original condition. It emphasizes any cleaning requirements that need to be fulfilled. Each of these checklists serves as a helpful tool for exhibitors and event organizers in drafting a thorough and comprehensive lease agreement, tailored to their specific needs and requirements when using exhibit space at a trade show in New Hampshire.
