Sample Letter for Return of Purchase Order and Request for Advance Payment — New Hampshire [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Vendor's Name] [Vendor's Address] [City, State, ZIP Code] Subject: Return of Purchase Order (# [Purchase Order Number]) and Request for Advance Payment Dear [Vendor's Name], I am writing to inform you about the return of the purchase order (# [Purchase Order Number]) dated [Order Date], concerning the goods/services ordered from your company. Due to [explain the reason for return, e.g., item defects, incorrect specifications], I find it necessary to return the items. We kindly request your immediate attention to this matter to facilitate a smooth return process. Please acknowledge the return of the purchase order at your earliest convenience and provide the necessary instructions for return shipment, including any return authorization or packing slip required. Furthermore, as we will need to re-order the correct items from your company, we kindly request an advance payment to cover the new purchase order costs. The advance payment will help us maintain our business operations seamlessly. Therefore, we kindly request that you release an advance payment of [Amount in Dollars] no later than [Payment Due Date]. We assure you that upon receiving the advance payment, we will promptly place a new order with your company, and the necessary funds will be deducted accordingly. We politely request your cooperation in this matter and appreciate your prompt attention to resolving this issue. In case you require any additional information or have any queries regarding the return process or advance payment request, please feel free to contact me at [Your Phone Number] or [Your Email Address]. We value our business relationship with your company and hope for your understanding and assistance in this matter. Thank you for your attention to this matter, and we look forward to a swift resolution. Sincerely, [Your Name] [Your Job Title] [Company Name] Keywords: New Hampshire, return of purchase order, request for advance payment, letter, vendor, return process, advance payment request, purchase order number, goods/services, item defects, incorrect specifications, return authorization, packing slip, payment due date, business operations, additional information, business relationship, understanding, assistance.
Sample Letter for Return of Purchase Order and Request for Advance Payment — New Hampshire [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Vendor's Name] [Vendor's Address] [City, State, ZIP Code] Subject: Return of Purchase Order (# [Purchase Order Number]) and Request for Advance Payment Dear [Vendor's Name], I am writing to inform you about the return of the purchase order (# [Purchase Order Number]) dated [Order Date], concerning the goods/services ordered from your company. Due to [explain the reason for return, e.g., item defects, incorrect specifications], I find it necessary to return the items. We kindly request your immediate attention to this matter to facilitate a smooth return process. Please acknowledge the return of the purchase order at your earliest convenience and provide the necessary instructions for return shipment, including any return authorization or packing slip required. Furthermore, as we will need to re-order the correct items from your company, we kindly request an advance payment to cover the new purchase order costs. The advance payment will help us maintain our business operations seamlessly. Therefore, we kindly request that you release an advance payment of [Amount in Dollars] no later than [Payment Due Date]. We assure you that upon receiving the advance payment, we will promptly place a new order with your company, and the necessary funds will be deducted accordingly. We politely request your cooperation in this matter and appreciate your prompt attention to resolving this issue. In case you require any additional information or have any queries regarding the return process or advance payment request, please feel free to contact me at [Your Phone Number] or [Your Email Address]. We value our business relationship with your company and hope for your understanding and assistance in this matter. Thank you for your attention to this matter, and we look forward to a swift resolution. Sincerely, [Your Name] [Your Job Title] [Company Name] Keywords: New Hampshire, return of purchase order, request for advance payment, letter, vendor, return process, advance payment request, purchase order number, goods/services, item defects, incorrect specifications, return authorization, packing slip, payment due date, business operations, additional information, business relationship, understanding, assistance.
