New Hampshire Sample Letter to Client regarding Refund of Balance of Retainer

• Category: Letters - Legal - Refund
• State: Multi-State
• Control #: US-0492LTR
• Format: Word; Rich Text

Description

Sample Letter to Client regarding Refund of Balance of Retainer

Subject: Request for Refund of Remaining Retainer Balance — [Client's Name] [Client's Name], I hope this letter finds you well. I am writing to discuss the refund of the balance of your retainer, which has not been fully utilized during the course of our representation. As per our agreement, I am pleased to inform you that there is an unused portion of the retainer funds that is eligible for reimbursement. Our team diligently handled your case in accordance with the ethical standards and practices laid out by the New Hampshire State Bar Association. This resulted in expending fewer hours and resources than originally anticipated, leaving a surplus in your retainer account. In compliance with the regulations set forth by the New Hampshire Rules of Professional Conduct, we are hereby informing you of the available unused balance of your retainer that qualifies for a refund. The refundable amount reflects the difference between the initial retainer amount and the total fees and expenses incurred on your behalf. To ensure transparency and accurate accounting, I have diligently reviewed and calculated the remaining balance in your retainer account. Following this assessment, I am pleased to inform you that your refundable balance amounts to $[amount]. This amount represents funds that have not been utilized for legal services or covered expenses. We value your trust and strive to maintain open and honest communication. As such, please find attached a detailed breakdown of the fees and expenses incurred thus far, and the credit balance remaining in your retainer account. This document serves to provide you with a transparent and comprehensive overview of the services rendered and the applicable refund. To facilitate the refund process, kindly indicate your preference for receiving the refund by completing the enclosed form. You may choose between a direct deposit or check payment. Promptly returning the completed form will help expedite the refund process, ensuring you receive your funds without delay. If you have any questions or concerns regarding the refund, your retainer account, or any other matter related to our representation, please do not hesitate to contact me. I am here to address any queries you may have and provide the necessary clarification. Thank you for choosing our firm as your legal counsel. We sincerely appreciate the opportunity to have served you and look forward to assisting you with any future legal needs you may have. Yours sincerely, [Your Name] [Your Position/Title] [Law Firm Name] [Contact Information] ---- Alternative Types of New Hampshire Sample Letters to Client regarding Refund of Balance of Retainer: 1. Reminder Letter: This type of letter serves as a gentle reminder to the client about their unused retainer balance and a request for them to confirm their preference for receiving the refund. 2. Final Notice Letter: If the client fails to respond to previous correspondence, this type of letter is sent as a final notice, urging the client to claim the refund within a specific deadline to avoid forfeiture. 3. Refund Confirmation Letter: Once the refund process has been completed, this letter is sent to the client, confirming the issuance of the refund and providing any necessary supporting documents, such as a check copy or transaction details. Please note that the types mentioned above may vary based on specific law firms' internal policies and procedures.