New Hampshire Petty Cash Form: A Comprehensive Guide Introduction: The New Hampshire Petty Cash Form is a crucial document used to track small incidental expenses in various organizations and businesses operating in the state of New Hampshire. This form helps ensure transparency and accountability in managing petty cash funds. Petty cash refers to a small amount of cash set aside to cover minor expenses that cannot be conveniently paid through other methods, such as checks or electronic payments. Key Components of the New Hampshire Petty Cash Form: 1. Organization Information: The form begins by capturing essential details about the organization, such as the name, address, contact information, and department responsible for managing the petty cash funds. 2. Fund Custodian Details: This section requires the name, position, and contact information of the person responsible for overseeing the petty cash fund. The custodian is accountable for reconciling the petty cash account and maintaining accurate records. 3. Fund Replenishment Details: Here, the form includes sections for documenting the amount disbursed from the petty cash fund, the date of each transaction, and a brief description of the purpose of each expense. This information helps in summarizing the expenditure and identifying any discrepancies. 4. Supporting Documentation: The petty cash form should have space to include any supporting receipts or invoices related to each expense. This ensures proper record-keeping and allows for easy auditing or verification when required. Types of New Hampshire Petty Cash Forms: 1. Standard Petty Cash Form: This form is used by most organizations and businesses in New Hampshire to track and manage their petty cash expenses. It includes all the essential sections mentioned above. 2. Department-Specific Petty Cash Form: Some larger organizations may opt for customized petty cash forms tailored to specific departments or divisions within their entity. These forms may include additional sections relevant to the specific needs of the department. 3. Event or Project Petty Cash Form: Organizers of events or projects may use a variation of the petty cash form specifically designed to track expenses related to the respective event or project. It helps ensure that all event-related expenses are adequately captured and accounted for. Importance of the New Hampshire Petty Cash Form: The New Hampshire Petty Cash Form serves multiple purposes, including: 1. Enhanced Accountability: By using this form, organizations can maintain transparent records of all petty cash expenditures, minimizing the potential for misuse or unaccounted expenses. 2. Financial Reporting: The form allows for accurate reporting of petty cash disbursements, aiding in budgeting and financial planning. 3. Auditing and Compliance: Well-maintained petty cash forms enable auditors to easily verify and validate transactions, ensuring compliance with financial regulations and internal policies. 4. Expense Tracking and Analysis: The form provides a detailed breakdown of petty cash expenses, enabling organizations to analyze trends, identify potential cost-saving opportunities, and make informed financial decisions. Conclusion: The New Hampshire Petty Cash Form is an indispensable tool for organizations and businesses operating in the state. It facilitates proper management, tracking, and control of petty cash funds, ensuring transparency, accuracy, and accountability. Customized forms may include additional sections based on department-specific or event-specific needs. By utilizing this form, organizations can maintain financial integrity and make informed decisions regarding petty cash expenditures.
New Hampshire Petty Cash Form
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How to fill out New Hampshire Petty Cash Form?
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FAQ
Petty cash appears within the current assets section of the balance sheet. This is because line items in the balance sheet are sorted in their order of liquidity. Since petty cash is highly liquid, it appears near the top of the balance sheet.
When your petty cash cashier puts money into the petty cash fund, they must create a journal entry in your books. The entry must show an increase in your Petty Cash account and a decrease in your Cash account. To show this, debit your Petty Cash account and credit your Cash account.
Petty cash funds should be properly secured at all times. Access to the funds should be restricted to one person (e.g., the petty cash custodian or a specified cashier). Cash on hand and receipts for disbursements made should always equal the assigned amount of the petty cash fund.
Each time a payment is made from the petty cash fund, a pre-numbered voucher must be prepared as proof of payment. True. For internal control reasons, at least two people should be responsible for the petty cash fund, and the petty cash box should be kept in a locked desk drawer or safe.
A credit card receipt can be used as evidence for a disbursement of funds from petty cash.
The original Petty Cash Voucher is stapled to the original supporting documents (retail store sales slip, cash register tape, or other original receipt) and forwarded to Accounts Payable with the Petty Cash Replenishment Request (see Procedure 4-006, Preparation of Petty Cash Replenishment Request) at the time of petty
The four steps to do petty cash accounting and recording are:Establish Petty Cash Policy & Procedures. The first thing you need to do is document your petty cash procedures and communicate them to all employees.Set Up a Petty Cash Log.Create Journal Entries to Record Petty Cash.Reconcile the Petty Cash Account.
An employee using petty cash should provide a receipt for the purchase to the petty cash custodian. Give the receipt to your finance department or the person who handles your small business books. You typically evaluate your petty cash fund at the end of each month for more accurate balances.
The petty cash voucher shows the voucher number,amount, purpose of the expenditure, and account to debit. The person receiving the funds signs the voucher, and the person who controls the petty cash fund initials the voucher. used by most businesses to record transactions involving petty cash.
Helpful ToolsNo.Date Enter the date that the petty cash receipt is prepared.Pay To Enter the name of the payee who received the petty cash disbursement.$ (Dollar Amount) Enter the total amount of the payment.Description Enter a brief, but specific explanation of what the funds were used for.More items...
