New Jersey Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Dear [Client's Name], We hope this letter finds you well. We are writing to address a matter that requires your immediate attention regarding the outstanding balance on your account. Despite our previous reminders, we regret to inform you that your account balance, labeled as [Account Number], remains unpaid. As a valued client, we understand that unforeseen circumstances may arise, leading to temporary financial constraints. However, it is essential to communicate these matters promptly to ensure a mutually beneficial resolution. In light of this, we kindly request that you review the attached account statement for a thorough understanding of the outstanding balance and the corresponding invoices. We value our business relationship with you and strive to provide exceptional services. Therefore, we propose a suitable course of action to settle this matter. Considering the unpaid balance amounts to [Amount in Dollars], we recommend that you proceed with one of the following options: 1. Full Payment: We kindly request that you settle the full outstanding balance within [number of days, e.g., 15 days] from the date of this letter. Payment should be made via the preferred method outlined in our previous communication, specified as [payment method, e.g., check, wire transfer, online payment portal]. 2. Installment Plan: If making a full payment within the provided time frame is not feasible for you, we are open to discussing a payment arrangement that suits your financial circumstances. We propose an installment plan to help ease the burden. Kindly contact our office to explore this option further, so we can establish mutually agreed-upon terms. Nonetheless, failure to address this matter promptly may result in unfortunate consequences. In accordance with the terms of our agreement, we may have no choice but to initiate further collections procedures. These might include, but are not limited to, the engagement of a collections agency or legal proceedings. We sincerely hope to avoid such measures, as they may negatively impact our business relationship and have an adverse effect on your credit record. We genuinely appreciate your prompt attention to this matter and hope to receive payment or arrange a payment plan within the aforementioned timeframe. If you have any questions or concerns, please do not hesitate to contact our office at [phone number] or via email at [email address]. Thank you for your cooperation in this matter. We value your business and look forward to resolving this situation amicably. Sincerely, [Your Name] [Your Position] [Your Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address]

Dear [Client's Name], We hope this letter finds you well. We are writing to address a matter that requires your immediate attention regarding the outstanding balance on your account. Despite our previous reminders, we regret to inform you that your account balance, labeled as [Account Number], remains unpaid. As a valued client, we understand that unforeseen circumstances may arise, leading to temporary financial constraints. However, it is essential to communicate these matters promptly to ensure a mutually beneficial resolution. In light of this, we kindly request that you review the attached account statement for a thorough understanding of the outstanding balance and the corresponding invoices. We value our business relationship with you and strive to provide exceptional services. Therefore, we propose a suitable course of action to settle this matter. Considering the unpaid balance amounts to [Amount in Dollars], we recommend that you proceed with one of the following options: 1. Full Payment: We kindly request that you settle the full outstanding balance within [number of days, e.g., 15 days] from the date of this letter. Payment should be made via the preferred method outlined in our previous communication, specified as [payment method, e.g., check, wire transfer, online payment portal]. 2. Installment Plan: If making a full payment within the provided time frame is not feasible for you, we are open to discussing a payment arrangement that suits your financial circumstances. We propose an installment plan to help ease the burden. Kindly contact our office to explore this option further, so we can establish mutually agreed-upon terms. Nonetheless, failure to address this matter promptly may result in unfortunate consequences. In accordance with the terms of our agreement, we may have no choice but to initiate further collections procedures. These might include, but are not limited to, the engagement of a collections agency or legal proceedings. We sincerely hope to avoid such measures, as they may negatively impact our business relationship and have an adverse effect on your credit record. We genuinely appreciate your prompt attention to this matter and hope to receive payment or arrange a payment plan within the aforementioned timeframe. If you have any questions or concerns, please do not hesitate to contact our office at [phone number] or via email at [email address]. Thank you for your cooperation in this matter. We value your business and look forward to resolving this situation amicably. Sincerely, [Your Name] [Your Position] [Your Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address]