New Jersey Sample Letter for Denial of Overtime

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• Control #: US-0554LR
• Format: Word; Rich Text

Description

Sample Letter for Denial of Overtime Subject: Denial of Overtime Request — [Employee Name] [Your Company's Name] [Your Company's Address] [City, State, ZIP Code] [Date] [Employee's Name] [Employee's Address] [City, State, ZIP Code] Dear [Employee's Name], RE: Denial of Overtime Request We have recently received your request for overtime compensation, which was submitted on [date]. After careful consideration and review of the circumstances, we regret to inform you that your request for overtime has been denied. This decision has been made based on the following reasons: 1. Lack of Prior Authorization: According to company policy, all overtime work must be authorized in advance by a supervisor or manager. However, in this case, you have failed to obtain the necessary authorization before working the additional hours for which you are now seeking payment. 2. Insufficient Justification: As per our records, it appears that the additional time you worked was non-essential and could have been completed during regular working hours. It is crucial for our organization to maintain effective time management, ensuring that employees are utilizing their working hours efficiently. 3. Budgetary Constraints: Our company is currently experiencing budgetary constraints, and it is necessary to minimize overtime expenses whenever possible. In view of this financial situation, we must prioritize strategic allocation of our resources to sustain our operations. We understand that you may be disappointed with this decision; however, we would like to remind you of the importance of adhering to company policies and procedures. It is essential for all employees to seek proper authorization before engaging in any activities outside their regular working hours. If you have any additional concerns or questions regarding this matter, we encourage you to reach out to your supervisor or the Human Resources department. They will be more than happy to assist you and provide further clarification. We appreciate your understanding and cooperation in this matter. As an esteemed employee of our company, we value your commitment and dedication to your work, and we look forward to your continued contributions to our team. Yours sincerely, [Your Name] [Your Designation] [Your Company's Name]

Subject: Denial of Overtime Request — [Employee Name] [Your Company's Name] [Your Company's Address] [City, State, ZIP Code] [Date] [Employee's Name] [Employee's Address] [City, State, ZIP Code] Dear [Employee's Name], RE: Denial of Overtime Request We have recently received your request for overtime compensation, which was submitted on [date]. After careful consideration and review of the circumstances, we regret to inform you that your request for overtime has been denied. This decision has been made based on the following reasons: 1. Lack of Prior Authorization: According to company policy, all overtime work must be authorized in advance by a supervisor or manager. However, in this case, you have failed to obtain the necessary authorization before working the additional hours for which you are now seeking payment. 2. Insufficient Justification: As per our records, it appears that the additional time you worked was non-essential and could have been completed during regular working hours. It is crucial for our organization to maintain effective time management, ensuring that employees are utilizing their working hours efficiently. 3. Budgetary Constraints: Our company is currently experiencing budgetary constraints, and it is necessary to minimize overtime expenses whenever possible. In view of this financial situation, we must prioritize strategic allocation of our resources to sustain our operations. We understand that you may be disappointed with this decision; however, we would like to remind you of the importance of adhering to company policies and procedures. It is essential for all employees to seek proper authorization before engaging in any activities outside their regular working hours. If you have any additional concerns or questions regarding this matter, we encourage you to reach out to your supervisor or the Human Resources department. They will be more than happy to assist you and provide further clarification. We appreciate your understanding and cooperation in this matter. As an esteemed employee of our company, we value your commitment and dedication to your work, and we look forward to your continued contributions to our team. Yours sincerely, [Your Name] [Your Designation] [Your Company's Name]