New Jersey Sample Letter for Smoking Policy

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• Control #: US-0556LR
• Format: Word; Rich Text

Description

Sample Letter for Smoking Policy Subject: Comprehensive New Jersey Smoking Policy — Maintaining a Smoke-Free Environment Within Our Premises Dear [Company/Organization name], We hope this letter finds you in good health and high spirits. As an employer committed to providing a safe and healthy workplace for all our employees and visitors, we feel obliged to inform you of our updated smoking policy to ensure compliance with the state of New Jersey's regulations and preserve a clean and smoke-free environment within our premises. Effective [Date], [Company/Organization name] will implement a comprehensive smoking policy in accordance with the New Jersey Smoke-Free Air Act. This act aims to protect employees and non-smokers from the dangers of secondhand smoke, reduce health risks, and promote overall well-being. Key Considerations of Our Smoking Policy: 1. Smoking Prohibition: Smoking, including the use of electronic cigarettes or any other form of smoking devices, will be strictly prohibited in all indoor areas of our premises. This includes office buildings, restrooms, hallways, meeting rooms, lobbies, common areas, lounges, and any other enclosed spaces. The ban extends to all vehicles owned, rented, or leased by the company. 2. Designated Smoking Areas: To accommodate employees who choose to smoke, we have established designated smoking areas, which comply with the New Jersey Smoke-Free Air Act and are located outdoors, away from entrances, windows, and any common areas where secondhand smoke could enter the buildings. Proper ashtrays and waste containers will be provided in these areas. 3. Workplace Signage: Clear and noticeable signs will be prominently displayed throughout the premises to indicate nonsmoking areas, designated smoking areas, and reinforce the importance of adhering to the smoking policy. Visual reminders will be placed at entrances, common spaces, and any relevant locations, ensuring everyone is informed about the smoking regulations. 4. Employee and Visitor Awareness: All employees, including management, and visitors will be informed about the smoking policy upon implementation, through emails, meetings, employee handbooks, and other suitable communication channels. Additionally, periodic reminders and refresher courses will be conducted to maintain policy awareness and ensure continuous compliance. 5. Enforcement and Penalties: Consistent enforcement of the smoking policy is essential to maintain a smoke-free environment. Violations will result in disciplinary action, which may vary based on the severity and frequency of the offense, in line with our standard disciplinary procedures. Please familiarize yourself with our updated smoking policy, which will be available for review and reference [location] or on [company/organization website]. We kindly request your cooperation and commitment to maintaining a smoke-free workplace by adhering to this policy. By doing so, we can collectively promote a healthier and more comfortable environment for all employees and visitors. Should you have any questions or require further clarification regarding the smoking policy, please reach out to [Contact Person/Department]. We appreciate your understanding and support in this matter. Thank you for your cooperation and commitment to a smoke-free workplace. Sincerely, [Your Name] [Your Position/Organization] [Contact Information] Note: The content above is a generic sample letter for a comprehensive smoking policy in New Jersey. It can be tailored to meet the specific needs and requirements of your company or organization.

Subject: Comprehensive New Jersey Smoking Policy — Maintaining a Smoke-Free Environment Within Our Premises Dear [Company/Organization name], We hope this letter finds you in good health and high spirits. As an employer committed to providing a safe and healthy workplace for all our employees and visitors, we feel obliged to inform you of our updated smoking policy to ensure compliance with the state of New Jersey's regulations and preserve a clean and smoke-free environment within our premises. Effective [Date], [Company/Organization name] will implement a comprehensive smoking policy in accordance with the New Jersey Smoke-Free Air Act. This act aims to protect employees and non-smokers from the dangers of secondhand smoke, reduce health risks, and promote overall well-being. Key Considerations of Our Smoking Policy: 1. Smoking Prohibition: Smoking, including the use of electronic cigarettes or any other form of smoking devices, will be strictly prohibited in all indoor areas of our premises. This includes office buildings, restrooms, hallways, meeting rooms, lobbies, common areas, lounges, and any other enclosed spaces. The ban extends to all vehicles owned, rented, or leased by the company. 2. Designated Smoking Areas: To accommodate employees who choose to smoke, we have established designated smoking areas, which comply with the New Jersey Smoke-Free Air Act and are located outdoors, away from entrances, windows, and any common areas where secondhand smoke could enter the buildings. Proper ashtrays and waste containers will be provided in these areas. 3. Workplace Signage: Clear and noticeable signs will be prominently displayed throughout the premises to indicate nonsmoking areas, designated smoking areas, and reinforce the importance of adhering to the smoking policy. Visual reminders will be placed at entrances, common spaces, and any relevant locations, ensuring everyone is informed about the smoking regulations. 4. Employee and Visitor Awareness: All employees, including management, and visitors will be informed about the smoking policy upon implementation, through emails, meetings, employee handbooks, and other suitable communication channels. Additionally, periodic reminders and refresher courses will be conducted to maintain policy awareness and ensure continuous compliance. 5. Enforcement and Penalties: Consistent enforcement of the smoking policy is essential to maintain a smoke-free environment. Violations will result in disciplinary action, which may vary based on the severity and frequency of the offense, in line with our standard disciplinary procedures. Please familiarize yourself with our updated smoking policy, which will be available for review and reference [location] or on [company/organization website]. We kindly request your cooperation and commitment to maintaining a smoke-free workplace by adhering to this policy. By doing so, we can collectively promote a healthier and more comfortable environment for all employees and visitors. Should you have any questions or require further clarification regarding the smoking policy, please reach out to [Contact Person/Department]. We appreciate your understanding and support in this matter. Thank you for your cooperation and commitment to a smoke-free workplace. Sincerely, [Your Name] [Your Position/Organization] [Contact Information] Note: The content above is a generic sample letter for a comprehensive smoking policy in New Jersey. It can be tailored to meet the specific needs and requirements of your company or organization.