This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date] [Debtor's Name] [Debtor's Address] [City, State, Zip] Subject: Collection Efforts for Outstanding Debt Dear [Debtor's Name], I hope this letter finds you well. We are writing to you on behalf of [Your Company Name], regarding an outstanding debt of [EX.XX] owed by you. It has come to our attention that despite several attempts and reminders, the debt remains unpaid. Therefore, we want to bring your immediate attention to the gravity and urgency of this matter. Our records show that the debt originated on [Date] for goods/services provided by [Your Company Name]. Attached to this letter, you will find copies of the invoices [Invoice Numbers] detailing the specific items charged and the amount due. All payments were expected to be received within [Number of Days] days of the invoice date, as per our established terms and conditions. It is crucial to highlight that we understand and recognize the challenges individuals face, especially during uncertain times. As a result, we are committed to working with you to establish a mutually acceptable resolution to settle this debt. We encourage you to respond promptly to this letter to discuss possible payment arrangements that suit your financial constraints. To facilitate open communication and resolve this matter swiftly, we propose the following options for settling the outstanding amount: Option 1: Full Payment If you are able to make a full payment of the outstanding debt by [Date], we will waive any additional fees or interest charges that may have accrued. Option 2: Installment Plan We acknowledge that you may require a more flexible payment arrangement. In this regard, we are willing to consider a mutually agreed-upon installment plan. Please contact our office no later than [Date] to discuss the proposed terms. It is within your best interest to address this matter promptly. Failure to respond or make suitable arrangements within the timeline mentioned may result in further collection efforts, which could include reporting this debt to credit bureaus or pursuing legal action to recover the amount owed. In an effort to avoid any unnecessary escalations, we urge you to contact our office at [Your Phone Number] or reach out via email at [Your Email Address] to discuss the options outlined above or any other queries you may have. Our office hours are [Office Hours], Monday through Friday. Thank you for your immediate attention to this matter. We genuinely hope to resolve this issue amicably, without having to resort to more drastic measures. We strongly believe that open and transparent communication will enable us to find a mutually beneficial resolution. Yours sincerely, [Your Name] [Your Title] [Your Company Name] Enclosure: — Copies of invoices [Invoice Numbers]
