Subject: Request for Return of Overpayment — Client Account #12345 Dear [Client's Name], I hope this letter finds you in good health and high spirits. We are writing to bring to your attention an overpayment made on your account related to [service/product]. We value our relationship with you and want to ensure that all financial matters are handled accurately and promptly. Upon reviewing our records, it has come to our attention that on [date], an excess payment of [amount] was made for the [service/product] provided to you. We sincerely apologize for any inconvenience caused due to this administrative error. As a responsible organization, and in compliance with ethical standards, it is our obligation to promptly return any overpaid funds to our clients. Our accounting team has duly processed the necessary adjustments, and we are glad to inform you that you are entitled to a refund of [overpaid amount]. Your overpayment credit will be issued by [preferred refund method], and it will be credited back to the same account you used for the original payment. Kindly allow [X] business days for the refund to be processed and reflected on your account statement. Alternatively, should you prefer a different method for the refund, kindly contact our customer service team at [contact details] within [X] business days. They will be glad to assist you in making necessary arrangements to accommodate your preference. We thank you for your prompt attention to this matter and apologize for any inconvenience caused by our oversight. Our team is committed to providing you with exceptional service, and we appreciate your understanding and patience in resolving this matter. Please note that if you have any outstanding payments or any other concerns, our team is available to assist you. Feel free to reach out to us at [contact details] or respond to this email, and we will be pleased to assist you. Once again, we sincerely apologize for any inconvenience caused and assure you that we are working diligently to facilitate a swift resolution. We value your continued trust and confidence in our services. Thank you for your attention to this matter. Warm regards, [Your Name] [Your Title/Position] [Company/Organization Name] [Address] [City, State, ZIP] [Phone number] [Email address] Keywords: New Mexico, sample letter, return of overpayment, client, refund, excess payment, administrative error, accounting, adjustment, financial matters, customer service, credit, payment method, ethical standards, exceptional service, outstanding payments, convenience, oversight, invoice.
New Mexico Sample Letter for Return of Overpayment to Client
Description
How to fill out New Mexico Sample Letter For Return Of Overpayment To Client?
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FAQ
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
Communicate with the customer about the overpayment as soon as possible and confirm how they would like to proceed. Options for handling overpayments are to either refund the amount or establish a credit for it.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
Notify the employee in writing To start, talk with your employee about the overpayment. Negotiate a plan that works for you and the employee, such as deducting a certain amount each paycheck. Make sure the final plan is in writing, and get the employee's signature.
Overpayment letter to employee template for immediate use You are receiving this letter because an overpayment has been issued to you in the amount of $X. XX due to: (State Reason Here). Please sign, date, and return the form below within X days. I have been notified of an overpayment in the net amount of $X.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
If a customer pays you more than the amount required to pay a debt in full, you can mark the invoice as paid in full and write off the overpayment.
Inform a Customer of an Overpayment ? Example Letters, Guides and Samples Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
