New Mexico Sample Letter for Return of Overpayment to Client

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0041LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Request for Return of Overpayment — Client Account #12345 Dear [Client's Name], I hope this letter finds you in good health and high spirits. We are writing to bring to your attention an overpayment made on your account related to [service/product]. We value our relationship with you and want to ensure that all financial matters are handled accurately and promptly. Upon reviewing our records, it has come to our attention that on [date], an excess payment of [amount] was made for the [service/product] provided to you. We sincerely apologize for any inconvenience caused due to this administrative error. As a responsible organization, and in compliance with ethical standards, it is our obligation to promptly return any overpaid funds to our clients. Our accounting team has duly processed the necessary adjustments, and we are glad to inform you that you are entitled to a refund of [overpaid amount]. Your overpayment credit will be issued by [preferred refund method], and it will be credited back to the same account you used for the original payment. Kindly allow [X] business days for the refund to be processed and reflected on your account statement. Alternatively, should you prefer a different method for the refund, kindly contact our customer service team at [contact details] within [X] business days. They will be glad to assist you in making necessary arrangements to accommodate your preference. We thank you for your prompt attention to this matter and apologize for any inconvenience caused by our oversight. Our team is committed to providing you with exceptional service, and we appreciate your understanding and patience in resolving this matter. Please note that if you have any outstanding payments or any other concerns, our team is available to assist you. Feel free to reach out to us at [contact details] or respond to this email, and we will be pleased to assist you. Once again, we sincerely apologize for any inconvenience caused and assure you that we are working diligently to facilitate a swift resolution. We value your continued trust and confidence in our services. Thank you for your attention to this matter. Warm regards, [Your Name] [Your Title/Position] [Company/Organization Name] [Address] [City, State, ZIP] [Phone number] [Email address] Keywords: New Mexico, sample letter, return of overpayment, client, refund, excess payment, administrative error, accounting, adjustment, financial matters, customer service, credit, payment method, ethical standards, exceptional service, outstanding payments, convenience, oversight, invoice.

Subject: Request for Return of Overpayment — Client Account #12345 Dear [Client's Name], I hope this letter finds you in good health and high spirits. We are writing to bring to your attention an overpayment made on your account related to [service/product]. We value our relationship with you and want to ensure that all financial matters are handled accurately and promptly. Upon reviewing our records, it has come to our attention that on [date], an excess payment of [amount] was made for the [service/product] provided to you. We sincerely apologize for any inconvenience caused due to this administrative error. As a responsible organization, and in compliance with ethical standards, it is our obligation to promptly return any overpaid funds to our clients. Our accounting team has duly processed the necessary adjustments, and we are glad to inform you that you are entitled to a refund of [overpaid amount]. Your overpayment credit will be issued by [preferred refund method], and it will be credited back to the same account you used for the original payment. Kindly allow [X] business days for the refund to be processed and reflected on your account statement. Alternatively, should you prefer a different method for the refund, kindly contact our customer service team at [contact details] within [X] business days. They will be glad to assist you in making necessary arrangements to accommodate your preference. We thank you for your prompt attention to this matter and apologize for any inconvenience caused by our oversight. Our team is committed to providing you with exceptional service, and we appreciate your understanding and patience in resolving this matter. Please note that if you have any outstanding payments or any other concerns, our team is available to assist you. Feel free to reach out to us at [contact details] or respond to this email, and we will be pleased to assist you. Once again, we sincerely apologize for any inconvenience caused and assure you that we are working diligently to facilitate a swift resolution. We value your continued trust and confidence in our services. Thank you for your attention to this matter. Warm regards, [Your Name] [Your Title/Position] [Company/Organization Name] [Address] [City, State, ZIP] [Phone number] [Email address] Keywords: New Mexico, sample letter, return of overpayment, client, refund, excess payment, administrative error, accounting, adjustment, financial matters, customer service, credit, payment method, ethical standards, exceptional service, outstanding payments, convenience, oversight, invoice.