New Mexico Sample Letter for Past Due Balance

• Category: Letters - Legal - Collections
• State: Multi-State
• Control #: US-0089LTR
• Format: Word; Rich Text

Description

Sample Letter for Past Due Balance [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Re: Past Due Balance Notice Dear [Recipient's Name], I hope this letter finds you well. This correspondence serves as a reminder that your account with [Company Name] currently has a past due balance of [Amount]. It appears that payment for the invoice due on [Due Date] has not been received. We kindly request your immediate attention to settle this outstanding amount. As a responsible business, we understand that unforeseen circumstances may arise, affecting financial obligations. Should you encounter any difficulties in adhering to the agreed payment terms, we strongly encourage you to reach out to discuss payment alternatives or establish a payment arrangement that suits your current situation. At [Company Name], we value our customers and aim to provide flexible solutions during challenging times. To ensure transparency, enclosed with this letter is a detailed summary of your account, outlining the outstanding balance, the original invoice, and any additional charges, such as late payment fees or interest. We have attached a copy of the invoice for your convenience. Please be advised that failure to address this matter promptly may result in adverse consequences, including but not limited to: 1. Suspension of services: In the event your account remains unpaid, we may have to temporarily suspend the services we provide. 2. Referral to collections: Continued non-payment will regrettably necessitate the involvement of a third-party collections' agency, which may negatively impact your credit score. 3. Legal action: If all else fails, we may be left with no choice but to pursue legal action to recover the outstanding balance, which may lead to additional costs and setbacks. To avoid any inconvenience, we urge you to remit the outstanding payment within the next [number of days] days. You can submit the payment through one of the following convenient methods: — Online payment: Visit our website at [website link] and log in to your account to make a secure online payment. — By mail: Enclose a check or money order made payable to [Company Name] and send it to the address provided above. — Bank transfer: Initiate a direct bank transfer using the account details listed on the attached invoice. In case you have already made the payment, we apologize for any confusion caused. Please disregard this notice and contact our office immediately to rectify any discrepancy in our records. Should you require any further clarification or assistance, please do not hesitate to contact our billing department at [Phone Number] or [Email Address]. Our representatives will be more than willing to guide you through this process and address any concerns you may have. Thank you for your attention to this matter. We appreciate your prompt resolution and look forward to continuing our valued business relationship. Sincerely, [Your Name] [Your Title] [Company Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Re: Past Due Balance Notice Dear [Recipient's Name], I hope this letter finds you well. This correspondence serves as a reminder that your account with [Company Name] currently has a past due balance of [Amount]. It appears that payment for the invoice due on [Due Date] has not been received. We kindly request your immediate attention to settle this outstanding amount. As a responsible business, we understand that unforeseen circumstances may arise, affecting financial obligations. Should you encounter any difficulties in adhering to the agreed payment terms, we strongly encourage you to reach out to discuss payment alternatives or establish a payment arrangement that suits your current situation. At [Company Name], we value our customers and aim to provide flexible solutions during challenging times. To ensure transparency, enclosed with this letter is a detailed summary of your account, outlining the outstanding balance, the original invoice, and any additional charges, such as late payment fees or interest. We have attached a copy of the invoice for your convenience. Please be advised that failure to address this matter promptly may result in adverse consequences, including but not limited to: 1. Suspension of services: In the event your account remains unpaid, we may have to temporarily suspend the services we provide. 2. Referral to collections: Continued non-payment will regrettably necessitate the involvement of a third-party collections' agency, which may negatively impact your credit score. 3. Legal action: If all else fails, we may be left with no choice but to pursue legal action to recover the outstanding balance, which may lead to additional costs and setbacks. To avoid any inconvenience, we urge you to remit the outstanding payment within the next [number of days] days. You can submit the payment through one of the following convenient methods: — Online payment: Visit our website at [website link] and log in to your account to make a secure online payment. — By mail: Enclose a check or money order made payable to [Company Name] and send it to the address provided above. — Bank transfer: Initiate a direct bank transfer using the account details listed on the attached invoice. In case you have already made the payment, we apologize for any confusion caused. Please disregard this notice and contact our office immediately to rectify any discrepancy in our records. Should you require any further clarification or assistance, please do not hesitate to contact our billing department at [Phone Number] or [Email Address]. Our representatives will be more than willing to guide you through this process and address any concerns you may have. Thank you for your attention to this matter. We appreciate your prompt resolution and look forward to continuing our valued business relationship. Sincerely, [Your Name] [Your Title] [Company Name]