New Mexico Sample Letter for Refund for Duplicate Payment

• Category: Letters - Nonlegal - Requests
• State: Multi-State
• Control #: US-0361LR
• Format: Word; Rich Text

Description

Sample Letter for Refund for Duplicate Payment Dear [Company Name], I am writing to bring your attention to a duplicate payment that was made to your organization for the same invoice. On [date], we made a payment in the amount of $[amount] towards invoice number [invoice number]. However, due to an inadvertent error, the same invoice was paid twice, resulting in an overpayment of $[overpayment amount]. We kindly request that you process a refund for the duplicate payment as soon as possible. Enclosed with this letter, please find a copy of the bank statement highlighting the two separate payments made for the same invoice. This is evidence of our inadvertent error and the need for immediate resolution. It is important to highlight that our company values its relationship with your organization and recognizes the importance of maintaining accurate financial records. We believe this issue can be resolved swiftly and amicably. Therefore, we kindly request your prompt attention to rectify this matter. Please issue the refund in the same form of payment as the duplicate payment, preferably via check. Once the refund has been processed, please provide us with written confirmation stating the refunded amount and the mode of payment. We trust that you will take immediate action to resolve this matter, and we appreciate your understanding in advance. Should you have any questions or require additional information, please do not hesitate to contact us at [phone number] or [email address]. We look forward to a prompt resolution. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information] Keywords: New Mexico, sample letter, refund, duplicate payment, invoice, overpayment, error, resolution, bank statement, financial records, relationship, prompt attention, rectify, check, written confirmation, additional information, prompt resolution.

Dear [Company Name], I am writing to bring your attention to a duplicate payment that was made to your organization for the same invoice. On [date], we made a payment in the amount of $[amount] towards invoice number [invoice number]. However, due to an inadvertent error, the same invoice was paid twice, resulting in an overpayment of $[overpayment amount]. We kindly request that you process a refund for the duplicate payment as soon as possible. Enclosed with this letter, please find a copy of the bank statement highlighting the two separate payments made for the same invoice. This is evidence of our inadvertent error and the need for immediate resolution. It is important to highlight that our company values its relationship with your organization and recognizes the importance of maintaining accurate financial records. We believe this issue can be resolved swiftly and amicably. Therefore, we kindly request your prompt attention to rectify this matter. Please issue the refund in the same form of payment as the duplicate payment, preferably via check. Once the refund has been processed, please provide us with written confirmation stating the refunded amount and the mode of payment. We trust that you will take immediate action to resolve this matter, and we appreciate your understanding in advance. Should you have any questions or require additional information, please do not hesitate to contact us at [phone number] or [email address]. We look forward to a prompt resolution. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information] Keywords: New Mexico, sample letter, refund, duplicate payment, invoice, overpayment, error, resolution, bank statement, financial records, relationship, prompt attention, rectify, check, written confirmation, additional information, prompt resolution.