Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
New Mexico Checklist for Drafting a Lease or other Agreement for the Use of Exhibit Space at Trade Show or an Exhibition 1. Introduction to the New Mexico Exhibition Checklist: — This checklist is intended as a guide for individuals or businesses looking to draft a lease or any other agreement for the use of exhibit space in New Mexico. — It outlines key considerations and necessary clauses that should be included to ensure a comprehensive and legally binding agreement for both parties. — Different types of New Mexico Exhibition Checklists may include categories such as lease duration, payment terms, liability and insurance provisions, and dispute resolution options. 2. Lease/Agreement Details: — Clearly state the parties involved in the agreement, including the name, address, and contact information of the exhibition venue owner/manager and the exhibitor. — Specify the purpose of the agreement, including the trade show or exhibition name, scheduled dates, and physical address where the event will take place. 3. Lease Duration: — Determine the exact start and end dates of the lease or agreement, considering setup and teardown periods for exhibition participants. — Include any provisions for early termination or extension options, along with the necessary notice periods. 4. Rent and Payment Terms: — Clearly state the rental amount for the exhibit space, including any additional charges or fees, such as utility or cleaning fees. — Specify the payment schedule, whether it is a one-time payment or installment basis, and outline acceptable forms of payment. 5. Security Deposit and Insurance: — Define the amount of the security deposit required from the exhibitor, if any, and outline the conditions under which it can be withheld. — Specify the insurance requirements, including liability coverage, worker's compensation, and property damage insurance, outlining the minimum coverage amounts and any additional insured parties. 6. Exhibition Space Allocation and Restrictions: — Clearly describe the dimensions and location of the exhibit space assigned to the exhibitor, including any restrictions or limitations. — Specify any limitations on booth design, structure, signage, lighting, noise levels, or display materials to comply with local fire codes, safety regulations, or venue policies. 7. Indemnification and Liability: — Include a clause that holds both parties harmless and indemnifies them from any losses, damages, claims, or liabilities arising from their own acts or omissions during the exhibition. — Clearly state the responsibilities of both parties in terms of maintaining a safe environment, security, and adherence to applicable laws and regulations. 8. Dispute Resolution: — Outline the preferred method of dispute resolution, whether it is arbitration, mediation, or litigation, and specify the jurisdiction or venue for any legal proceedings. 9. Governing Law: — Specify the governing law that will apply to the lease or agreement, referencing New Mexico state laws. 10. Miscellaneous Provisions: — Address any other relevant issues such as force majeure, confidentiality, intellectual property rights, promotional materials, and any additional obligations or rights of the parties. 11. Signatures and Execution: — Provide space for the authorized representatives of both parties to sign and date the agreement, acknowledging their consent to the terms and conditions outlined in the lease or agreement.New Mexico Checklist for Drafting a Lease or other Agreement for the Use of Exhibit Space at Trade Show or an Exhibition 1. Introduction to the New Mexico Exhibition Checklist: — This checklist is intended as a guide for individuals or businesses looking to draft a lease or any other agreement for the use of exhibit space in New Mexico. — It outlines key considerations and necessary clauses that should be included to ensure a comprehensive and legally binding agreement for both parties. — Different types of New Mexico Exhibition Checklists may include categories such as lease duration, payment terms, liability and insurance provisions, and dispute resolution options. 2. Lease/Agreement Details: — Clearly state the parties involved in the agreement, including the name, address, and contact information of the exhibition venue owner/manager and the exhibitor. — Specify the purpose of the agreement, including the trade show or exhibition name, scheduled dates, and physical address where the event will take place. 3. Lease Duration: — Determine the exact start and end dates of the lease or agreement, considering setup and teardown periods for exhibition participants. — Include any provisions for early termination or extension options, along with the necessary notice periods. 4. Rent and Payment Terms: — Clearly state the rental amount for the exhibit space, including any additional charges or fees, such as utility or cleaning fees. — Specify the payment schedule, whether it is a one-time payment or installment basis, and outline acceptable forms of payment. 5. Security Deposit and Insurance: — Define the amount of the security deposit required from the exhibitor, if any, and outline the conditions under which it can be withheld. — Specify the insurance requirements, including liability coverage, worker's compensation, and property damage insurance, outlining the minimum coverage amounts and any additional insured parties. 6. Exhibition Space Allocation and Restrictions: — Clearly describe the dimensions and location of the exhibit space assigned to the exhibitor, including any restrictions or limitations. — Specify any limitations on booth design, structure, signage, lighting, noise levels, or display materials to comply with local fire codes, safety regulations, or venue policies. 7. Indemnification and Liability: — Include a clause that holds both parties harmless and indemnifies them from any losses, damages, claims, or liabilities arising from their own acts or omissions during the exhibition. — Clearly state the responsibilities of both parties in terms of maintaining a safe environment, security, and adherence to applicable laws and regulations. 8. Dispute Resolution: — Outline the preferred method of dispute resolution, whether it is arbitration, mediation, or litigation, and specify the jurisdiction or venue for any legal proceedings. 9. Governing Law: — Specify the governing law that will apply to the lease or agreement, referencing New Mexico state laws. 10. Miscellaneous Provisions: — Address any other relevant issues such as force majeure, confidentiality, intellectual property rights, promotional materials, and any additional obligations or rights of the parties. 11. Signatures and Execution: — Provide space for the authorized representatives of both parties to sign and date the agreement, acknowledging their consent to the terms and conditions outlined in the lease or agreement.
