New Mexico Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Important Notice: Unsettled Account and Proposed Withdrawal Dear [Client's Name], We hope this letter finds you well. We regret to inform you that your account with [Company Name] has an overdue payment which has not been settled despite our previous reminders. This letter serves as an urgent notice regarding your unsettled account balance of [Amount Owed] for the services provided by our company. As a valued client, we have always strived to maintain a professional and mutually beneficial relationship. However, the unpaid balance on your account is causing financial strain on our business operations. We kindly request your immediate attention in resolving this matter to avoid further difficulties. Please find attached an updated account statement highlighting the outstanding balance, including any applicable late fees or interest charges. We urge you to review the details carefully and consider the urgency of this situation. In an attempt to facilitate a swift resolution, we propose the following withdrawal plan: Option 1: Full Payment We encourage you to settle the entire balance in one payment. By doing so, you will prevent any additional charges and help reinstate your account to good financial standing. Option 2: Installment Payment If you are unable to make a full payment at this time, we understand and are willing to consider a mutually agreed-upon installment plan. Kindly provide us with your proposed payment schedule, including the amount and frequency, which we will review for approval. Once agreed, we can proceed with the necessary arrangements to clear your account balance. It is essential to emphasize that if we do not receive any response or payment within [set time frame, e.g., 14 days] from the date of this letter, we will consider taking appropriate legal actions to recover the outstanding debt. Such actions might include engaging a collection agency or pursuing a legal claim through the court system, which may ultimately have adverse effects on your credit rating. Our utmost desire is to resolve this matter amicably, and we are hopeful that you will understand the seriousness and urgency of the situation. Our dedicated customer service team is ready to discuss possible solutions and answer any questions you may have. Please do not hesitate to contact [contact name] at [contact number] or by email at [contact email] to initiate the process. We value your business and strive to maintain long-lasting relationships with all our clients. We sincerely hope to avoid any drastic measures and work together toward a mutually beneficial solution. Thank you for your immediate attention to this matter. We look forward to your prompt response and a prompt resolution. Yours sincerely, [Your Name] [Your Position] [Company Name] [Company Contact Information] Keywords: New Mexico, sample letter, failure to pay, account, proposed withdrawal, unsettled account, overdue payment, urgent notice, outstanding balance, late fees, interest charges, financial strain, immediate attention, facilitating a swift resolution, withdrawal plan, full payment, installment payment, mutually agreed-upon, payment schedule, legal actions, collection agency, legal claim, adverse effects, credit rating, amicably, urgency, customer service team, long-lasting relationships, drastic measures, prompt response, prompt resolution.

Subject: Important Notice: Unsettled Account and Proposed Withdrawal Dear [Client's Name], We hope this letter finds you well. We regret to inform you that your account with [Company Name] has an overdue payment which has not been settled despite our previous reminders. This letter serves as an urgent notice regarding your unsettled account balance of [Amount Owed] for the services provided by our company. As a valued client, we have always strived to maintain a professional and mutually beneficial relationship. However, the unpaid balance on your account is causing financial strain on our business operations. We kindly request your immediate attention in resolving this matter to avoid further difficulties. Please find attached an updated account statement highlighting the outstanding balance, including any applicable late fees or interest charges. We urge you to review the details carefully and consider the urgency of this situation. In an attempt to facilitate a swift resolution, we propose the following withdrawal plan: Option 1: Full Payment We encourage you to settle the entire balance in one payment. By doing so, you will prevent any additional charges and help reinstate your account to good financial standing. Option 2: Installment Payment If you are unable to make a full payment at this time, we understand and are willing to consider a mutually agreed-upon installment plan. Kindly provide us with your proposed payment schedule, including the amount and frequency, which we will review for approval. Once agreed, we can proceed with the necessary arrangements to clear your account balance. It is essential to emphasize that if we do not receive any response or payment within [set time frame, e.g., 14 days] from the date of this letter, we will consider taking appropriate legal actions to recover the outstanding debt. Such actions might include engaging a collection agency or pursuing a legal claim through the court system, which may ultimately have adverse effects on your credit rating. Our utmost desire is to resolve this matter amicably, and we are hopeful that you will understand the seriousness and urgency of the situation. Our dedicated customer service team is ready to discuss possible solutions and answer any questions you may have. Please do not hesitate to contact [contact name] at [contact number] or by email at [contact email] to initiate the process. We value your business and strive to maintain long-lasting relationships with all our clients. We sincerely hope to avoid any drastic measures and work together toward a mutually beneficial solution. Thank you for your immediate attention to this matter. We look forward to your prompt response and a prompt resolution. Yours sincerely, [Your Name] [Your Position] [Company Name] [Company Contact Information] Keywords: New Mexico, sample letter, failure to pay, account, proposed withdrawal, unsettled account, overdue payment, urgent notice, outstanding balance, late fees, interest charges, financial strain, immediate attention, facilitating a swift resolution, withdrawal plan, full payment, installment payment, mutually agreed-upon, payment schedule, legal actions, collection agency, legal claim, adverse effects, credit rating, amicably, urgency, customer service team, long-lasting relationships, drastic measures, prompt response, prompt resolution.