[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], RE: Termination of Representation I hope this letter finds you well. I am writing to inform you that, with regret, I must terminate our professional relationship effective [termination date]. This decision comes after careful consideration, and I believe it is in the best interest of both parties. Over the course of our representation, I have diligently worked towards achieving your legal objectives. However, it has become evident that circumstances have arisen that prevent me from effectively fulfilling your needs as your attorney. After thorough evaluation, it is apparent that continuing our representation will not yield the desired outcome. I understand how essential it is for you to have representation that meets your expectations and is capable of navigating the complexities of your case. It is unfortunate that I am unable to meet these criteria at this time. Please be assured that I am committed to ensuring a seamless transition during this termination process. I will promptly provide you with any necessary documents or materials related to your case, and I am available to answer any questions or concerns you may have regarding this matter. Given the nature of our termination, I recommend that you consult with a new attorney to ensure uninterrupted legal assistance going forward. I can gladly provide you with a list of reputable legal professionals who specialize in your specific area of legal need. Please note that any fees or costs incurred up until the effective termination date will be addressed accurately and fairly. I will prepare a final invoice detailing the work completed and any outstanding payments owed, which we can discuss further if necessary. I genuinely regret any inconvenience or disappointment this termination may cause you. However, it is crucial that we prioritize your legal needs and collaborate with an attorney who can better serve you. Thank you for placing your trust in me thus far. I genuinely appreciate the opportunity to have represented you, and I wish you the very best in resolving your legal matters successfully. Should you require any further assistance or have questions concerning this termination, please do not hesitate to contact me at [phone number] or via email at [email address]. Yours sincerely, [Your Name] [Your Law Firm Name] [Law Firm Address] [City, State, ZIP]
New Mexico Sample Letter to Client - Termination of Representation
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FAQ
Rule 4-1.16(a) lists three situations when an attorney must withdraw from representing a client: when ?the representation will result in violation of the rules of professional conduct or other law;? when ?the lawyer's physical or mental condition materially impairs the lawyer's ability to represent the client;? or when ...
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Attorneys may withdraw from representation for the client's nonpayment subject to court approval and the specific facts and circumstances. Nonpayment of fees may constitute an unreasonable financial burden or failure to fulfill an obligation.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
[Date] [Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
