New Mexico Sample Letter for Suspending an Employee

• Category: Letters - Nonlegal - Employers
• State: Multi-State
• Control #: US-0550LR
• Format: Word; Rich Text

Description

Sample Letter for Suspending an Employee [Your Name] [Your Title] [Your Organization] [Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Employee's Department] [Address] [City, State, ZIP] Dear [Employee's Name], RE: SUSPENSION NOTICE I hope this letter finds you well. It is with regret that I must inform you that following thorough investigation and careful consideration of the circumstances of [describe the incident or reason for suspension], we have decided to suspend you from your position at [Organization Name]. This suspension will be effective from [start date] and will continue until further notice or until the completion of our internal investigation. As an employee of [Organization Name], you are expected to adhere to our policies, code of conduct, and professional standards. Unfortunately, the incident in question has raised serious concerns about your conduct and ability to fulfill your duties effectively. This suspension is intended to provide us with the opportunity to conduct a fair and detailed investigation into the matter. During this suspension period, you are required to refrain from entering [Organization Name]'s premises or engaging in any work-related activities without the express authorization of our HR department. You are also prohibited from contacting any employees or clients of [Organization Name] unless explicitly instructed to do so by the management. Moreover, in accordance with the laws of the state of New Mexico, you will be eligible to continue receiving your basic health insurance coverage. However, please be aware that you will not be entitled to receive your regular salary during the suspension period. We understand that this situation may cause you distress, and we assure you that we take these matters seriously. Once our investigation is complete, you will be provided with a fair opportunity to present your side of the story and address any concerns raised during the process. During your suspension, we encourage you to use this time for personal reflection and to consider any necessary improvements that may be required to maintain your employment at [Organization Name]. We also recommend reaching out to our HR department to discuss any concerns or questions you may have. Please be advised that any breach of the conditions outlined in this suspension notice may result in further disciplinary actions, up to and including termination of your employment with [Organization Name]. If you have any questions regarding the suspension or the investigation process, please do not hesitate to contact our HR department at [HR contact details]. We sincerely hope that this matter can be resolved in an efficient and fair manner, and we look forward to your cooperation throughout the investigation. Yours sincerely, [Your Name] [Your Title] [Organization Name]

[Your Name] [Your Title] [Your Organization] [Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Employee's Department] [Address] [City, State, ZIP] Dear [Employee's Name], RE: SUSPENSION NOTICE I hope this letter finds you well. It is with regret that I must inform you that following thorough investigation and careful consideration of the circumstances of [describe the incident or reason for suspension], we have decided to suspend you from your position at [Organization Name]. This suspension will be effective from [start date] and will continue until further notice or until the completion of our internal investigation. As an employee of [Organization Name], you are expected to adhere to our policies, code of conduct, and professional standards. Unfortunately, the incident in question has raised serious concerns about your conduct and ability to fulfill your duties effectively. This suspension is intended to provide us with the opportunity to conduct a fair and detailed investigation into the matter. During this suspension period, you are required to refrain from entering [Organization Name]'s premises or engaging in any work-related activities without the express authorization of our HR department. You are also prohibited from contacting any employees or clients of [Organization Name] unless explicitly instructed to do so by the management. Moreover, in accordance with the laws of the state of New Mexico, you will be eligible to continue receiving your basic health insurance coverage. However, please be aware that you will not be entitled to receive your regular salary during the suspension period. We understand that this situation may cause you distress, and we assure you that we take these matters seriously. Once our investigation is complete, you will be provided with a fair opportunity to present your side of the story and address any concerns raised during the process. During your suspension, we encourage you to use this time for personal reflection and to consider any necessary improvements that may be required to maintain your employment at [Organization Name]. We also recommend reaching out to our HR department to discuss any concerns or questions you may have. Please be advised that any breach of the conditions outlined in this suspension notice may result in further disciplinary actions, up to and including termination of your employment with [Organization Name]. If you have any questions regarding the suspension or the investigation process, please do not hesitate to contact our HR department at [HR contact details]. We sincerely hope that this matter can be resolved in an efficient and fair manner, and we look forward to your cooperation throughout the investigation. Yours sincerely, [Your Name] [Your Title] [Organization Name]