New Mexico Employment Personnel Files and Evaluations Package
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How to fill out Employment Personnel Files And Evaluations Package?
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The employer must make the personnel file/performance documents available to the worker or his representative within 30 days from the date it receives a written request. If the employer fails to comply, the employee can recover a $750 penalty from the employer.
Employee files should also include documents related to recruiting and hiring, such as: Job applications. Resumes and cover letters. Educational transcripts. Letters of recommendation and references. Job descriptions. Interview notes. Job offer letters and employment contracts.
Consider the following tips for sorting personnel files: Create some file backups. ... Use both electronic and physical filing systems. ... Use a consistent organization method. ... Create a checklist for tasks. ... Input formal company documents. ... Train HR staff members.
You must retain copies and present them with Forms I-9 in case of an inspection by DHS, the Department of Labor or the Department of Justice.
The following documents are required to be maintained by law: Basic employee information, including name, phone number, address, and emergency contact details. Payroll and compensation data as listed above. IRS tax withholding forms, including W-9s and W-4s.
Section 1.7. 4.17 - HOLIDAY PAY A. When an authorized holiday falls on an employee's regularly scheduled workday and the employee is not required to work, the employee shall be paid at their hourly rate of pay for the number of hours they would have normally worked. B.
There are no federal laws that dictate what must be in a personnel file. The contents of personnel files are likely to vary widely by industry or business.
For each employee, payroll records commonly consist of: Personal information (name, address, etc.) Employment information (offer letters, evaluations, etc.) Exemption status and rate of pay.