A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
The Nevada Retainer Agreement for Virtual Assistant Services is a legally binding contract that outlines the terms and conditions between a virtual assistant (VA) and a client in the state of Nevada. This agreement serves as a written understanding of the responsibilities, obligations, and expectations of both parties involved in the working relationship. A Nevada Retainer Agreement for Virtual Assistant Services typically includes the following important components: 1. Scope of Work: This section outlines the specific tasks and services that the VA will provide, such as administrative support, customer service, social media management, appointment scheduling, or any other agreed-upon duties. 2. Compensation: The agreement specifies the payment terms, including the retainer fee, hourly rate, or project-based pricing structure. It also indicates the frequency and method of payment, ensuring both parties are clear on the financial aspects. 3. Duration and Termination: The agreement states the initial term of the contract and any provisions for renewal or termination. It may include details regarding notice periods for contract termination by either party. 4. Confidentiality: This section emphasizes the importance of maintaining confidentiality regarding sensitive client information. It ensures that the VA will not disclose confidential data or trade secrets to any third party. 5. Intellectual Property: In cases where the work involves creating content, graphics, or any other intellectual property, this section specifies the ownership rights. It may grant the client full ownership or establish a licensing agreement. 6. Communication and Reporting: The agreement clarifies the preferred methods of communication, such as email, phone calls, or project management software. It may also outline reporting requirements, including progress reports, timesheets, or any other means to track the VA's activities. 7. Indemnification and Liability: This segment defines the extent of liability for each party and highlights the client's responsibility for ensuring the legality and accuracy of any materials or instructions provided to the VA. 8. Governing Law: As the agreement is specific to Nevada, this section states that any disputes or legal proceedings related to the contract will be resolved according to Nevada state laws. In Nevada, there are not necessarily different types of Retainer Agreements for Virtual Assistant Services specific to the state. However, variations may exist based on individual service providers or employers' preferences. It is important to tailor the agreement to meet the specific needs of the VA-client relationship while ensuring it complies with Nevada state laws and regulations.
