When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Nevada Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], I hope this letter finds you well. It is with regret that I am writing to officially resign as your accounting firm, effective [Effective Date]. After careful consideration, I have decided that it is in the best interest of both parties to terminate the services we provide. First and foremost, I would like to address the outstanding balance owed to our firm. As of [Date], the outstanding amount sums up to [Amount], which includes [Description of Services Rendered]. We kindly request your prompt attention to settle this balance before or on the effective date of resignation. Payment can be made via [Accepted Payment Methods] to [Account Details]. Should you require a detailed breakdown of the outstanding balance, please do not hesitate to contact our office. Additionally, it is crucial to discuss the work in progress that is currently underway. We understand the importance of ensuring a smooth transition for both parties involved. As a result, we have taken necessary measures to complete all unfinished work to the best of our abilities by [Effective Date]. However, please be aware that complex projects might require additional time, and in such cases, we will promptly communicate with you to seek your approval and cooperation. We assure you that all work will be completed with the utmost professionalism and attention to detail. Finally, once the outstanding balance is settled and work in progress is completed, we kindly request the return of all relevant financial records and documents pertaining to our professional engagement. These include, but are not limited to, bank statements, invoices, receipts, financial statements, tax returns, and any other documentation that was in our possession during our engagement. We believe that the prompt return of these records will help facilitate a smooth transition with your new accounting firm. Please note that as of [Effective Date], we will no longer provide any services to your organization. As a result, we will be unable to offer any further assistance or advice beyond the effective date. We highly recommend securing the services of a new accounting firm promptly to ensure continuity in the management of your financial affairs. We genuinely appreciate the opportunity to have served your accounting needs and believe that we have always acted in your best interest. Furthermore, we sincerely hope for an amicable resolution regarding the outstanding balance and a smooth transition moving forward. If you have any queries or require clarification on any aspect of this matter, please do not hesitate to contact me directly. I am available [Availability Times] to discuss any concerns you may have. Thank you for your attention to this matter, and we wish you continued success in all your future endeavors. Yours sincerely, [Your Name] [Your Title] [Accounting Firm Name]
