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The Certificate of Authority gives you the right to collect tax on your taxable sales and to issue and accept most New York State sales tax exemption certificates. Generally, the seller collects the tax from the purchaser and remits it to New York State.
To apply for a Certificate of Authority use New York Business Express. Your application will be processed and, if approved, we'll mail your Certificate of Authority to you. You cannot legally make any taxable sales until you have received your Certificate of Authority.
If you go this route, your certificate will arrive within four to six weeks. Delays can occur if the office needs to request additional information. When you receive the certificate, it should be displayed prominently at your office or place of business.
To obtain your New York Certificate of Authority, you will submit an Application for Certificate of Authority, along with required certificates or certified copies from your home state. You will need to appoint a registered agent in order for your filing to be approved.
In New York State, the Certificate of Authority, also known as the Certificate of Authority to Collect Sales Tax, is the Sales Tax ID number the state requires a business to use when collecting sales tax. Requests for a Sales Tax ID number must go through the New York State (NYS) Department of Taxation and Finance.
The new Certificate of Authority will not contain an expiration date, but will be subject to the same renewal procedures when reregistration is again required.
In short, a state ID number (certificate of authority) and an EIN number are two different things. One is given to you by the federal government. The other tax identification number is given to you by the state.