New York Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest

• Category: Letters - Nonlegal - Reservations
• State: Multi-State
• Control #: US-0297LR
• Format: Word; Rich Text

Description

Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest Subject: Prearrival Letter to Hotel for Corporate Guest — Confirmation for an Exceptional New York Stay Dear [Hotel Name], We are delighted to confirm the upcoming stay of our esteemed corporate guest, [Guest Name], at your prestigious hotel. On behalf of [Company Name], we would like to express our gratitude in advance for the exceptional hospitality and superior services your establishment is renowned for. Arrival and Departure Details: Check-in date: [Date] Check-out date: [Date] Number of nights: [Number of Nights] Expected time of arrival: [Time] Flight details (if applicable): [Flight Number] Accommodation and Room Preferences: We kindly request a comfortable, spacious, and well-appointed [Room Type] for our guest. We appreciate your attention to detail and understand the importance of delivering a pleasant stay. Please ensure the room is equipped with modern amenities such as a plush bed, high-speed Wi-Fi, a well-furnished work desk, a mini bar, and a well-maintained en-suite bathroom. Guest Profile: [Guest Name] is an esteemed member of our organization, holding the position of [Job Title]. As one of our valued clients, their comfort and satisfaction during their stay are of utmost importance. We kindly request you to provide a welcome card or personalized note addressing them upon arrival, showcasing our dedication to their well-being. Additional Requirements: [Guest Name] would greatly benefit from access to the hotel's business center, as they may require a quiet and well-equipped workspace during their visit. Additionally, please ensure that their room is provided with a daily newspaper, complimentary bottled water, and turn-down service in the evenings. Preferred Means of Payment: Please note that all charges incurred during their stay will be billed directly to [Company Name], using our corporate account. We kindly request you to have the necessary paperwork prepared prior to their arrival for a seamless checkout process. Special Requests and Itinerary: Should you require any additional information regarding our corporate guest or their stay, please do not hesitate to reach out to us at [Email Address] or [Phone Number]. Additionally, if there are any upcoming events, attractions, or dining recommendations you could provide to enhance their New York experience, we would greatly appreciate it. We believe that showcasing the best of what New York has to offer will leave a lasting impression on our guest. We are confident that our collaboration will result in a memorable and successful stay for our esteemed guest. Once again, we extend our sincere thanks for your exemplary hospitality and look forward to a fruitful partnership. Warm regards, [Your Name] [Your Job Title] [Company Name] [Email Address] [Phone Number]

Subject: Prearrival Letter to Hotel for Corporate Guest — Confirmation for an Exceptional New York Stay Dear [Hotel Name], We are delighted to confirm the upcoming stay of our esteemed corporate guest, [Guest Name], at your prestigious hotel. On behalf of [Company Name], we would like to express our gratitude in advance for the exceptional hospitality and superior services your establishment is renowned for. Arrival and Departure Details: Check-in date: [Date] Check-out date: [Date] Number of nights: [Number of Nights] Expected time of arrival: [Time] Flight details (if applicable): [Flight Number] Accommodation and Room Preferences: We kindly request a comfortable, spacious, and well-appointed [Room Type] for our guest. We appreciate your attention to detail and understand the importance of delivering a pleasant stay. Please ensure the room is equipped with modern amenities such as a plush bed, high-speed Wi-Fi, a well-furnished work desk, a mini bar, and a well-maintained en-suite bathroom. Guest Profile: [Guest Name] is an esteemed member of our organization, holding the position of [Job Title]. As one of our valued clients, their comfort and satisfaction during their stay are of utmost importance. We kindly request you to provide a welcome card or personalized note addressing them upon arrival, showcasing our dedication to their well-being. Additional Requirements: [Guest Name] would greatly benefit from access to the hotel's business center, as they may require a quiet and well-equipped workspace during their visit. Additionally, please ensure that their room is provided with a daily newspaper, complimentary bottled water, and turn-down service in the evenings. Preferred Means of Payment: Please note that all charges incurred during their stay will be billed directly to [Company Name], using our corporate account. We kindly request you to have the necessary paperwork prepared prior to their arrival for a seamless checkout process. Special Requests and Itinerary: Should you require any additional information regarding our corporate guest or their stay, please do not hesitate to reach out to us at [Email Address] or [Phone Number]. Additionally, if there are any upcoming events, attractions, or dining recommendations you could provide to enhance their New York experience, we would greatly appreciate it. We believe that showcasing the best of what New York has to offer will leave a lasting impression on our guest. We are confident that our collaboration will result in a memorable and successful stay for our esteemed guest. Once again, we extend our sincere thanks for your exemplary hospitality and look forward to a fruitful partnership. Warm regards, [Your Name] [Your Job Title] [Company Name] [Email Address] [Phone Number]