New York Sample Letter for Notice of Credit Limit - Conversion to C.O.D. Status

• Category: Letters - Nonlegal - Credit
• State: Multi-State
• Control #: US-0394LR
• Format: Word; Rich Text

Description

Sample Letter for Notice of Credit Limit - Conversion to C.O.D. Status Subject: Important Notice Regarding Conversion to C.O.D. Status — Change in Credit Limit [Your Company Name] [Your Company Address] [City, State, Zip Code] [Date] [Customer's Name] [Customer's Address] [City, State, Zip Code] Dear valued customer, RE: NOTICE OF CREDIT LIMIT — CONVERSION TO C.O.D. STATUS We hope this letter finds you in good health and high spirits. We greatly appreciate your continued support and the trust you have placed in [Your Company Name] as your preferred [industry/sector] supplier in New York. We are contacting you today with an important update regarding your credit account. After a thorough review of our credit policies, it has come to our attention that as of [effective date, usually 30 days from the date of the letter], we regretfully inform you that your credit limit has been exceeded. As a result, we have no choice but to convert your account to Cash on Delivery (C.O.D.) status. This decision was reached in order to maintain a fair and balanced credit policy for all our customers, ensuring the orderly financial management of our company. We understand that this change may inconvenience you, and we sincerely apologize for any disruption it may cause to your business operations. Under the new C.O.D. status, we kindly request that all future orders be paid in full at the time of delivery or before the release of goods. This payment arrangement will allow us to continue serving your needs promptly and efficiently. To ease the transition and provide you with ample time to adjust your payment processes, we are granting a grace period of [number of days] starting from [effective date] during which you can continue to place orders under the previous credit limit terms. However, please be aware that any orders placed after this grace period expires will be automatically subject to C.O.D. payment terms. We value your business and are committed to working closely with you during this transition. Should you have any questions, concerns, or if you wish to discuss alternative payment arrangements, our dedicated customer service team is available to assist you. Feel free to contact us at [customer service contact details]. We understand that unforeseen circumstances may arise, impacting your creditworthiness. If you believe that your credit limit should be reconsidered, we kindly request you to present your updated financial information, credit references, or any pertinent documentation you believe supports your creditworthiness. Thank you for your understanding and cooperation in this matter. We appreciate your prompt attention to this notice, and we look forward to continuing our business relationship on a positive note. Sincerely, [Your Name] [Your Title] [Your Company Name]

Subject: Important Notice Regarding Conversion to C.O.D. Status — Change in Credit Limit [Your Company Name] [Your Company Address] [City, State, Zip Code] [Date] [Customer's Name] [Customer's Address] [City, State, Zip Code] Dear valued customer, RE: NOTICE OF CREDIT LIMIT — CONVERSION TO C.O.D. STATUS We hope this letter finds you in good health and high spirits. We greatly appreciate your continued support and the trust you have placed in [Your Company Name] as your preferred [industry/sector] supplier in New York. We are contacting you today with an important update regarding your credit account. After a thorough review of our credit policies, it has come to our attention that as of [effective date, usually 30 days from the date of the letter], we regretfully inform you that your credit limit has been exceeded. As a result, we have no choice but to convert your account to Cash on Delivery (C.O.D.) status. This decision was reached in order to maintain a fair and balanced credit policy for all our customers, ensuring the orderly financial management of our company. We understand that this change may inconvenience you, and we sincerely apologize for any disruption it may cause to your business operations. Under the new C.O.D. status, we kindly request that all future orders be paid in full at the time of delivery or before the release of goods. This payment arrangement will allow us to continue serving your needs promptly and efficiently. To ease the transition and provide you with ample time to adjust your payment processes, we are granting a grace period of [number of days] starting from [effective date] during which you can continue to place orders under the previous credit limit terms. However, please be aware that any orders placed after this grace period expires will be automatically subject to C.O.D. payment terms. We value your business and are committed to working closely with you during this transition. Should you have any questions, concerns, or if you wish to discuss alternative payment arrangements, our dedicated customer service team is available to assist you. Feel free to contact us at [customer service contact details]. We understand that unforeseen circumstances may arise, impacting your creditworthiness. If you believe that your credit limit should be reconsidered, we kindly request you to present your updated financial information, credit references, or any pertinent documentation you believe supports your creditworthiness. Thank you for your understanding and cooperation in this matter. We appreciate your prompt attention to this notice, and we look forward to continuing our business relationship on a positive note. Sincerely, [Your Name] [Your Title] [Your Company Name]