Subject: Request for Original Copies of Incorporation Materials — New York Dear [Recipient's Name], I hope this letter finds you well. I am writing on behalf of [Company Name], a duly registered business entity operating in New York. We are writing to request the provision of the original copies of our Incorporation Materials. As a responsible business, we value the importance of keeping our records accurate and up-to-date. Understanding that your office is entrusted with maintaining essential documents pertaining to business incorporation in New York, we kindly request your assistance in providing us with the following original copies: 1. Certificate of Incorporation: We require the original Certificate of Incorporation, which serves as legal proof of our business's existence in the state of New York. This document outlines essential information such as our official company name, incorporation date, registered agent details, and our designated address. 2. Articles of Incorporation: Please provide us with the original Articles of Incorporation, which depict the fundamental details of our business structure, including the purpose of incorporation, number of authorized shares, par value (if applicable), and any specific provisions agreed upon during the formation of our corporation. 3. Bylaws and Operating Agreements: We kindly request the original copies of our corporate Bylaws, which outline the internal regulations and guidelines governing our organization's operations. Additionally, if any Operating Agreement or Partnership Agreement is applicable to our business structure, please include the original documents. 4. Minutes of the Organizational Meeting: We would appreciate receiving the original Minutes of the Organizational Meeting, which highlights vital decisions made during the initial meeting of our corporation's shareholders and directors. This document encapsulates crucial discussions, elections, appointment of officers, and the adoption of other essential policies. 5. Tax Identification Number (TIN) Assignment: If possible, please provide us with the original correspondence confirming our corporation's Tax Identification Number (TIN) assignment. This official recognition is crucial for complying with tax obligations and ensuring accurate financial reporting. We understand that retrieving and providing these original documents may take time, and we sincerely appreciate your effort and cooperation in processing our request as promptly as possible. In case any fees or administrative charges apply, kindly inform us in advance to arrange necessary payment accordingly. Please consider this request with utmost confidentiality and ensure the safe handling and delivery of the original copies. As custodians of sensitive information regarding our company, we trust that your office will exercise the highest level of professionalism and maintain the utmost security during the retrieval and release of these materials. Should you require any additional information or documentation to facilitate this request, please do not hesitate to contact us at [Phone Number] or [Email Address]. We eagerly await your positive response and look forward to receiving the requested original copies of our Incorporation Materials. Thank you for your attention to this matter and your invaluable support. Sincerely, [Your Name] [Your Position] [Company Name] [Address] [City, State, ZIP Code] [Contact Information]
New York Sample Letter for Original copies of Incorporation Materials
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FAQ
Registering a corporation While most states call this document articles of incorporation, some, including Delaware and New York, refer to it as a certificate of incorporation. Although the title of the document may vary, the content of the document is generally the same.
Nonprofit articles of incorporation is the document filed to create a New York nonprofit corporation. Preparing and filing your articles of incorporation is the first step in starting your nonprofit corporation. Approval of this document secures your corporate name and creates the legal entity of the nonprofit.
Articles of Incorporation refers to the highest governing document in a corporation. It is also known known as the corporate charter. The Articles of Incorporation generally include the purpose of the corporation, the type and number of shares, and the process of electing a board of directors.
Mail filings: In total, mail filing approvals for New York LLCs take 8 1/2 months. This accounts for the 8 month processing time, plus the time your documents are in the mail. Online filings: Online filings for New York LLCs are approved immediately if you file your documents during business hours.
A certified copy of your Articles of Organization or Articles of Incorporation can be ordered by fax, mail or in person, but we recommend faxing. Normal processing takes up to 5 days, plus additional time for mailing, and costs $10.
New York Corporation Incorporation: ~2-4 weeks. ~1 business day for $25 expedite fee. Same-day for $75 expedite fee, must be received by noon.
If you are already registered for sales tax with the Tax Department but need a duplicate copy of your Certificate of Authority because the original was misplaced or destroyed, you can call us at (518) 485-2889.
New York Corporation Incorporation: ~2-4 weeks. ~1 business day for $25 expedite fee. Same-day for $75 expedite fee, must be received by noon.