Subject: Enclosed Photocopies of Important Documents — Your Convenience Matters Dear [Client's Name], I hope this letter finds you in good health and high spirits. Firstly, let me express my heartfelt gratitude for choosing our services throughout the years. We value your trust and strive to maintain seamless communication in assisting you with your legal affairs. As per our recent discussion regarding the handling of crucial documentation, we have taken the liberty to make photocopies of the essential documents related to your case. These copies are securely enclosed with this letter, ensuring that you have convenient access to them whenever required. Enclosed, you will find the following necessary documents: 1. [Document 1]: This document contains the detailed terms and conditions agreed upon during our consultancy engagement. It outlines all the legal aspects related to your case and guarantees complete transparency. 2. [Document 2]: We have enclosed a copy of your signed retainer agreement, confirming that our law firm is officially representing you. Please carefully review and retain it for your records. 3. [Document 3]: Here, you will find a comprehensive overview of the evidence we have gathered, including statements, affidavits, and supporting materials vital to your case. These will serve as a reference point during our upcoming legal procedures. 4. [Document 4]: In this document, we have included the copies of invoices detailing our services rendered and associated costs. By having these at hand, you can conveniently review and reconcile any billing-related concerns. Please note that the enclosed copies are identical to the original documents, ensuring their accuracy and integrity. We have taken utmost care to preserve the quality of these copies, guaranteeing a legible record of the originals. In addition to the enclosed documents, we understand that prompt access to information is crucial for effective legal representation. Therefore, we also offer the option to access digital copies of the provided documents through our secure client portal. If you are interested in this digital alternative, please reach out to our dedicated support team, and they will guide you through the setup process. If there are any further documents or information you require, please do not hesitate to inform us. Our team is dedicated to offering comprehensive assistance throughout your legal journey, and we aim to simplify the process by prioritizing your convenience. Once again, we thank you for entrusting us with your legal matters. Should you have any questions or concerns, please feel free to contact our office at [Phone number] or [Email address]. Our team of legal experts is always prepared to provide guidance and solutions. Wishing you the best of luck and assuring you of our unwavering commitment to attaining a successful outcome for your case. Yours sincerely, [Your Name] [Your Law Firm's Name] [Your Contact Information]
New York Sample Letter to Client Enclosing Photocopies of Documents
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The letter should: Tell the reader the date the business will close. Inform the reader of anything they need to do (such as pick up their dry cleaning, pay off their outstanding bill, or come in for the going out of business sale) Tell the reader where to direct their questions.
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
One of the teaching points is to end correspondence with ?Yours sincerely? or a similar phrase when writing to someone by name. ?Yours sincerely?, ?Sincerely yours? and ?Sincerely? are all possible. ?Yours sincerely? is the most common. ?Sincerely? is one often used by lawyers.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
Be clear and succinct. The contents of your closure letter must be easily understood by the recipient/client. Avoid using verbose legal jargon that may confuse or mislead. Clearly state a brief description of the case, that their legal representation has ended, and thank the client for their business.
Closure Letter means a written determination, such as a ?no further action letter? or similar evidence of approval or concurrence from a Responsible Government Agency issued pursuant to HRS § 128D-39 or other provision of Environmental Law to resolve a Corrective Action, including standard reopener provisions.
