New York Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Urgent Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client’s Name], I hope this letter finds you well. We regret to inform you that your account with our company, [Company Name], remains overdue and unpaid despite multiple attempts to collect payment. As a result, we are compelled to address this matter immediately to ensure we maintain a healthy business relationship. Your outstanding balance of [Amount Due] has remained unpaid for [Number of Days/Weeks/Months], which is well beyond the agreed-upon payment terms stated in our previous communications. We understand that unforeseen circumstances may have arisen, preventing you from settling this balance, but we kindly request you address this matter with urgency. Here at [Company Name], we highly value the relationships we build with our clients and strive to foster an environment of collaboration and trust. However, we must emphasize the importance of meeting financial commitments within the agreed-upon timeframe to ensure the continuity of our services. To resolve this matter, we propose the following course of action: 1. Immediate Payment: We kindly request that you remit the outstanding amount of [Amount Due] within the next [Number of Days] days by [Payment Method]. This will enable us to bring your account up to date and avoid any further complications. 2. Flexible Payment Plan: If settling the entire amount at once poses difficulty, we are open to discussing a mutually agreeable payment plan. Please contact our accounts department at [Phone Number/Email Address] to explore this option further. We understand that circumstances vary, and we are committed to finding a solution that works for both parties. Failure to respond or arrange payment within the specified time frame will leave us no choice but to initiate the withdrawal of our services from your account. This includes suspending access to our platforms, terminating ongoing projects, and involving third-party collection agencies if necessary. We prefer not to take such steps and believe that together, we can resolve this matter amicably. Please note that by failing to pay your account, you are in violation of our agreed-upon terms and conditions. It is essential to address this issue promptly to avoid any potential negative impact on your credit record and professional reputation. Should you have any queries, require further clarification, or wish to discuss alternative arrangements, our team is readily available to assist you. Kindly contact us at your earliest convenience to ensure a prompt resolution. We genuinely value your partnership and are committed to providing exceptional services. We trust that this matter will be resolved promptly in the best interest of both parties involved. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Position/Title] [Company Name] [Contact Information]

Subject: Urgent Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client’s Name], I hope this letter finds you well. We regret to inform you that your account with our company, [Company Name], remains overdue and unpaid despite multiple attempts to collect payment. As a result, we are compelled to address this matter immediately to ensure we maintain a healthy business relationship. Your outstanding balance of [Amount Due] has remained unpaid for [Number of Days/Weeks/Months], which is well beyond the agreed-upon payment terms stated in our previous communications. We understand that unforeseen circumstances may have arisen, preventing you from settling this balance, but we kindly request you address this matter with urgency. Here at [Company Name], we highly value the relationships we build with our clients and strive to foster an environment of collaboration and trust. However, we must emphasize the importance of meeting financial commitments within the agreed-upon timeframe to ensure the continuity of our services. To resolve this matter, we propose the following course of action: 1. Immediate Payment: We kindly request that you remit the outstanding amount of [Amount Due] within the next [Number of Days] days by [Payment Method]. This will enable us to bring your account up to date and avoid any further complications. 2. Flexible Payment Plan: If settling the entire amount at once poses difficulty, we are open to discussing a mutually agreeable payment plan. Please contact our accounts department at [Phone Number/Email Address] to explore this option further. We understand that circumstances vary, and we are committed to finding a solution that works for both parties. Failure to respond or arrange payment within the specified time frame will leave us no choice but to initiate the withdrawal of our services from your account. This includes suspending access to our platforms, terminating ongoing projects, and involving third-party collection agencies if necessary. We prefer not to take such steps and believe that together, we can resolve this matter amicably. Please note that by failing to pay your account, you are in violation of our agreed-upon terms and conditions. It is essential to address this issue promptly to avoid any potential negative impact on your credit record and professional reputation. Should you have any queries, require further clarification, or wish to discuss alternative arrangements, our team is readily available to assist you. Kindly contact us at your earliest convenience to ensure a prompt resolution. We genuinely value your partnership and are committed to providing exceptional services. We trust that this matter will be resolved promptly in the best interest of both parties involved. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Position/Title] [Company Name] [Contact Information]