New York Sample Letter to Client - Withdrawal of Representation

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0522LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. Subject: Withdrawal of Representation — Important Information for Valued Client Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you about the necessary withdrawal of our representation as your legal counsel in [case/issue]. We understand that this news may come as a surprise to you, but please be assured that this decision was not taken lightly. After careful consideration and in compliance with the code of professional responsibility, we have reached the conclusion that it is in both parties' best interests to terminate our legal representation. This decision stems from the following reasons: 1) Conflict of Interest: We have discovered that, regrettably, our continued representation could potentially result in a conflict of interest. It is essential to maintain the highest level of integrity and uphold our professional responsibilities, even if it means discontinuing a longstanding partnership. 2) Inability to Provide Appropriate Services: As an esteemed client of ours, you deserve the best legal representation possible. However, due to unforeseen circumstances, such as recently acquired knowledge or lack of expertise in certain aspects of your case, we believe that it is in your best interest to seek alternative counsel who can effectively address your needs. 3) Termination by Mutual Agreement: In some cases, both parties may mutually agree to end the attorney-client relationship if it is deemed to be in their respective best interests. We believe such an agreement will provide you with an opportunity to explore other legal options that are more aligned with your unique requirements. To facilitate a smooth transition, we recommend that you begin searching for new legal representation promptly. Finding an attorney who can effectively address your needs and continue fighting for your best interests is of utmost importance. We will be more than willing to assist you in the transfer of your case files and providing any necessary documentation to your new legal representatives. Please note that despite this withdrawal of our representation, we will continue to maintain the strict confidentiality of any information shared with us during our time together. We consider client confidentiality as one of our core principles, and we will not disclose any details without your expressed consent or as required by law. In order to ensure an efficient transfer of your case, we kindly request the following: 1) Set up a meeting with your new legal counsel as soon as possible to forward all relevant documents, case history, and any ongoing legal matters. 2) Provide us with written authorization to share your case files and pertinent information with your new representative. This will enable us to promptly send the necessary materials once you have identified a suitable replacement. 3) Clear any outstanding financial obligations to our firm. Once we receive your settlement of any unpaid fees, we will be better equipped to transfer any required files without delay. We deeply appreciate the trust you have placed in our services over the years and understand that this withdrawal may cause inconveniences. Our primary goal is to ensure you have the best legal representation available to handle your case effectively and efficiently. If you have any questions or require further assistance during the transition process, please do not hesitate to contact us. Your satisfaction and well-being remain our utmost priority. Thank you once again for the opportunity to serve you, and we wish you success in your future legal endeavors. Yours sincerely, [Your Name] [Your Title] [Your Law Firm Name] [Contact Information]

Subject: Withdrawal of Representation — Important Information for Valued Client Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you about the necessary withdrawal of our representation as your legal counsel in [case/issue]. We understand that this news may come as a surprise to you, but please be assured that this decision was not taken lightly. After careful consideration and in compliance with the code of professional responsibility, we have reached the conclusion that it is in both parties' best interests to terminate our legal representation. This decision stems from the following reasons: 1) Conflict of Interest: We have discovered that, regrettably, our continued representation could potentially result in a conflict of interest. It is essential to maintain the highest level of integrity and uphold our professional responsibilities, even if it means discontinuing a longstanding partnership. 2) Inability to Provide Appropriate Services: As an esteemed client of ours, you deserve the best legal representation possible. However, due to unforeseen circumstances, such as recently acquired knowledge or lack of expertise in certain aspects of your case, we believe that it is in your best interest to seek alternative counsel who can effectively address your needs. 3) Termination by Mutual Agreement: In some cases, both parties may mutually agree to end the attorney-client relationship if it is deemed to be in their respective best interests. We believe such an agreement will provide you with an opportunity to explore other legal options that are more aligned with your unique requirements. To facilitate a smooth transition, we recommend that you begin searching for new legal representation promptly. Finding an attorney who can effectively address your needs and continue fighting for your best interests is of utmost importance. We will be more than willing to assist you in the transfer of your case files and providing any necessary documentation to your new legal representatives. Please note that despite this withdrawal of our representation, we will continue to maintain the strict confidentiality of any information shared with us during our time together. We consider client confidentiality as one of our core principles, and we will not disclose any details without your expressed consent or as required by law. In order to ensure an efficient transfer of your case, we kindly request the following: 1) Set up a meeting with your new legal counsel as soon as possible to forward all relevant documents, case history, and any ongoing legal matters. 2) Provide us with written authorization to share your case files and pertinent information with your new representative. This will enable us to promptly send the necessary materials once you have identified a suitable replacement. 3) Clear any outstanding financial obligations to our firm. Once we receive your settlement of any unpaid fees, we will be better equipped to transfer any required files without delay. We deeply appreciate the trust you have placed in our services over the years and understand that this withdrawal may cause inconveniences. Our primary goal is to ensure you have the best legal representation available to handle your case effectively and efficiently. If you have any questions or require further assistance during the transition process, please do not hesitate to contact us. Your satisfaction and well-being remain our utmost priority. Thank you once again for the opportunity to serve you, and we wish you success in your future legal endeavors. Yours sincerely, [Your Name] [Your Title] [Your Law Firm Name] [Contact Information]