This pamphlet provides an overview of fictitious name or DBA registration. Topics covered include legal requirements and procedures, advantages of a fictitious name, filing requirements, and tips on choosing a name.
New York USLegal Pamphlet on Doing Business As DBA Filing or Registration
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Businesses that conduct business under a name that is not their legal name need a Certificate of Assumed Name. This certificate is also called the "doing business as (DBA) certificate." Businesses must file the certificate with the New York State Department of State (NYSDOS).
A DBA is required whenever a business is operating under a name other than its legal name. In the case of a sole proprietorship, you will need a DBA if you are operating under a name other than your own personal name. Partnerships in NY must always file a DBA in all counties where they transact business.
Insert "doing business as" or the acronym "dba" after the company's legal name followed by the dba.
The filing fee is $100 in NY County, plus an additional $10 charge for a certified copy. For any questions you might have, contact the NY County Clerk at (646) 386-5955.
DBA is an acronym for doing business as. It has a few other names or synonyms: assumed name, assumed business name, trade name, fictitious name, or false name. You may see it with or without dots, slashes, uppercase or lowercase: dba, d.b.a., d/b/a.
Doing Business As (DBA) is a term referred to as a business's assumed, trade or fictitious name, indicating that the business is conducted and presented under a name other than the legal name of the legal person (or persons) who own it and are responsible for it.
The proper way to write your Legal name for DBA is to write your doing business as name exactly the way you register it at the Secretary of State. For example, if John H. Doe is a sole proprietor and he wants to open a barber shop under the name Precision Barber Shop, he can register the name with his State.
Sole proprietors and general partners often choose to operate under a DBA name. For example, business owner John Smith might file the Doing Business As name "Smith Roofing." Corporations and limited liability companies (LLCs) may register DBA names for specific lines of business.
Basically, a doing business as (DBA) license allows you to transact business using a name other than your legal name. Not every state requires a DBA license, but you should be sure to research the rules in your state before attempting to do business with a fictional name.
General partnerships and sole proprietors are required to file their New York DBA with the County Clerk in the county that their business is located. Estates and real estate investment companies are also required to file with the county.
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