Ohio Sample Letter for Return of Purchase Order and Request for Advance Payment

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0457LR
• Format: Word; Rich Text

Description

Sample Letter for Return of Purchase Order and Request for Advance Payment Subject: Request for Return of Purchase Order and Advance Payment — Ohio Sample Letter Dear [Supplier's Name], I hope this correspondence finds you in good health and high spirits. I am writing to discuss an important matter regarding a recent purchase order placed with your esteemed company, and to request the return of the said purchase order along with an advance payment. Firstly, let me express our gratitude for the prompt delivery of the products as per our initial agreement. However, upon reviewing our inventory and internal requirements, we have identified an error in the order placement. Regrettably, we find that some items supplied do not align with our specifications as detailed in the original purchase order, which has led to a discrepancy in both product quality and quantity. In light of the above circumstances, we kindly request the return of the purchase order mentioned below: — Purchase Order Number: [PO Number— - Date of Purchase Order: [PO Date] — Items Description: [Specific item(s) or services] To avoid any further complications caused by the incorrect items' presence within our inventory, we kindly ask you to proceed with the return as soon as it is feasible. We expect the returned goods to be in the original condition, unused, and undamaged, with all accompanying documentation. Alongside the return, we would appreciate your cooperation in issuing an advance payment against future orders. This advance payment serves as a precautionary measure to safeguard against any potential discrepancies or inconveniences in future transactions. The agreed amount for the advance payment is [Amount in Dollars]. Kindly include the necessary procedures to facilitate this request within your response. Furthermore, we request that you prioritize the return process in order to minimize any disruption to our business operations. The efficient handling of this matter will not only solidify our business relationship but also exhibit your company's commitment to customer satisfaction. Please note that time is of the essence in rectifying this situation. We kindly request your prompt attention to this matter. Should you require any additional information or have any concerns, please do not hesitate to reach out to us directly. Thank you for your understanding and cooperation in resolving this matter promptly. We value our business partnership and trust that this isolated incident will not impact our future collaboration. We eagerly await your swift response and the return of the purchase order along with the advance payment as requested. Yours sincerely, [Your Name] [Your Company Name] [Your Contact Information]

Subject: Request for Return of Purchase Order and Advance Payment — Ohio Sample Letter Dear [Supplier's Name], I hope this correspondence finds you in good health and high spirits. I am writing to discuss an important matter regarding a recent purchase order placed with your esteemed company, and to request the return of the said purchase order along with an advance payment. Firstly, let me express our gratitude for the prompt delivery of the products as per our initial agreement. However, upon reviewing our inventory and internal requirements, we have identified an error in the order placement. Regrettably, we find that some items supplied do not align with our specifications as detailed in the original purchase order, which has led to a discrepancy in both product quality and quantity. In light of the above circumstances, we kindly request the return of the purchase order mentioned below: — Purchase Order Number: [PO Number— - Date of Purchase Order: [PO Date] — Items Description: [Specific item(s) or services] To avoid any further complications caused by the incorrect items' presence within our inventory, we kindly ask you to proceed with the return as soon as it is feasible. We expect the returned goods to be in the original condition, unused, and undamaged, with all accompanying documentation. Alongside the return, we would appreciate your cooperation in issuing an advance payment against future orders. This advance payment serves as a precautionary measure to safeguard against any potential discrepancies or inconveniences in future transactions. The agreed amount for the advance payment is [Amount in Dollars]. Kindly include the necessary procedures to facilitate this request within your response. Furthermore, we request that you prioritize the return process in order to minimize any disruption to our business operations. The efficient handling of this matter will not only solidify our business relationship but also exhibit your company's commitment to customer satisfaction. Please note that time is of the essence in rectifying this situation. We kindly request your prompt attention to this matter. Should you require any additional information or have any concerns, please do not hesitate to reach out to us directly. Thank you for your understanding and cooperation in resolving this matter promptly. We value our business partnership and trust that this isolated incident will not impact our future collaboration. We eagerly await your swift response and the return of the purchase order along with the advance payment as requested. Yours sincerely, [Your Name] [Your Company Name] [Your Contact Information]