This Consent Minutes form is used to describe certain joint organizational actions taken by the Incorporators, Shareholders and the Board of Directors of an Oklahoma Corporation, in lieu of an organizational meeting.
Oklahoma Minutes for Organizational Meeting
Category:
State:
Oklahoma
Control #:
OK-INC-OM
Format:
Word;
Rich Text
Instant download
Description
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How to fill out Oklahoma Minutes For Organizational Meeting?
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FAQ
Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.
What's In. The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.
In general, however, most corporations are required to have at least one shareholders' meeting per year. Corporations are also required to prepare and retain minutes of these meeting. There is often a legally based recordkeeping requirement for meeting minutes, but the exact length of time will vary by state.
Corporate minutes are the legal and official record of major activities and decisions taken by the organization. Even a corporation that has only one owner must maintain corporate minutes by documenting, in writing, all major actions and decisions, such as issuing more stock or buying another company.
Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.
Prepare corporate minutes. Notes kept at each shareholder and board meeting held by a corporation provide a written record of what occurred at the meeting. Approve corporate minutes. File the minutes with internal corporate records. In limited circumstances, file the corporate minutes with the state.
A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.
Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.