The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Oklahoma Entertainment Booking Agreement is a legally binding contract that outlines the terms and conditions between an entertainer or entertainment agency and a party or event organizer in Oklahoma. This agreement serves as a comprehensive document that protects the rights and interests of both parties involved in the entertainment booking process. The Oklahoma Entertainment Booking Agreement typically includes important details such as the names and contact information of all parties involved, event details (date, time, and location), performance requirements, payment terms, cancellation policies, and any specific provisions or special requests. It acts as a roadmap for the successful execution of the entertainment services and ensures both parties are clear and in agreement on all aspects of the event. In Oklahoma, there are various types of Entertainment Booking Agreements that can be tailored to suit different entertainment sectors or events. Some common types include: 1. Music Entertainment Booking Agreement: This type of agreement is used for booking live music performances, whether it's a solo artist, band, or orchestra. It covers details such as the number of musicians, set list, sound equipment requirements, and any additional technical specifications. 2. Comedy Entertainment Booking Agreement: Comedy shows are a popular form of entertainment in Oklahoma. This agreement outlines the terms for booking a comedian, including performance duration, material restrictions, and any specific audience requirements. 3. DJ Entertainment Booking Agreement: For parties, weddings, or corporate events, DJs are often hired to provide music and entertainment. This agreement would encompass specifics such as the duration of the DJ's set, music genre preferences, equipment arrangements, and any additional services requested (e.g., lighting or special effects). 4. Talent Agency Booking Agreement: In cases where entertainment is booked through a talent agency, this agreement outlines the responsibilities and obligations of the agency and the entertainer. It covers commissions, exclusivity, marketing rights, and other terms related to the agency's representation of the entertainer. Regardless of the type, an Oklahoma Entertainment Booking Agreement is crucial for clarifying expectations, preventing misunderstandings, and ensuring a smooth and successful event. It provides a legal framework that protects both parties' rights and helps maintain professionalism and accountability in the entertainment industry.
