Subject: Prearrival Confirmation — Warm Welcome to Oklahoma City! Dear [Hotel Name], We hope this letter finds you in good health and high spirits! We are delighted to inform you about the upcoming visit of one of our esteemed corporate guests to Oklahoma City. As their host, we kindly request your support in ensuring a comfortable and memorable stay at your esteemed hotel. Arrival Details: — Guest Name: [Corporate Guest's Name— - Arrival Date: [Date] — Departure Date: [Date— - Reservation Confirmation Number: [Number] — Room Type: [Room Type— - Room Rate: [Rate] VIP Amenities and Preferences: In order to offer our valued guest an exceptional experience, we kindly request you to provide the following amenities and preferences: 1. Early Check-In Request: Our guest's flight is scheduled to arrive in Oklahoma City during morning hours. We kindly request an early check-in to ensure they have a smooth and seamless check-in experience. 2. Complimentary Airport Transfer: To facilitate our guest's arrival, we request a complimentary airport pick-up service. Please arrange for a comfortable and punctual transfer from [Oklahoma City Airport] to your hotel. The guest's flight details are as follows: — Flight Number: [Flight Number— - Arrival Time: [Time] — Terminal: [Terminal] 3. Reserved Meeting Room: During their stay, our guest will require a meeting room for business discussions. Kindly reserve a well-equipped meeting room from [Date] to [Date], preferably with audio-visual equipment and high-speed internet access. 4. Non-Smoking Room: Please ensure that the assigned room is a non-smoking room to align with our guest's preference. 5. Welcome, Amenity Basket: To extend our gratitude for their presence, we kindly request you to prepare a personalized welcome amenity basket consisting of fresh fruits, gourmet snacks, and beverages. You may consider including their preferred choice of newspaper or magazines as well. Additional Information and Requests: — Breakfast: Please include a complimentary breakfast voucher for our guest during their stay. — Wi-Fi Access: Our guest requires high-speed internet access throughout their stay. Please ensure they are provided with secure and reliable Wi-Fi credentials upon check-in. — Travel Agency Billing: We kindly request the billing to be directed to our company. Please find attached the necessary authorization document for your reference. We greatly appreciate your cooperation in making our esteemed corporate guest's stay a memorable one. Should you require any additional information or have any questions, please do not hesitate to contact us at [Contact Details]. We believe this visit will be mutually beneficial and look forward to strengthening our collaboration in the future. Thank you in advance for your attention to these details. We have full confidence in your exceptional hospitality and service quality. Best regards, [Your Name] [Your Position] [Company Name] [Contact Details]
Oklahoma Sample Letter for Confirmation - Pre-Arrival Letter to Hotel for Corporate Guest
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