This joint letter is used to inform clients that the attorney who has handled the client's legal matters with the firm is withdrawing from the firm. It presents the client with the options of remaining with the present firm, transferring its files to the attorney's new firm, or choosing representation by an entirely different firm. The letter is signed by the managing partner and the partner who is withdrawing from the firm.
Title: Oklahoma Joint Letter Announcing Partner's Withdrawal from the Firm Introduction: An Oklahoma Joint Letter Announcing Partner's Withdrawal from the Firm is a formal document issued by a law firm in Oklahoma to inform its clients about the departure of a partner. This essential communication seeks to maintain transparency, provide reassurance, and ensure a smooth transition of client matters during the partner's withdrawal process. Content: 1. Opening Statement: — Begin the letter by addressing the firm's valued clients. — Express gratitude for their trust and partnership. — Confirm the purpose of the letter, which is to announce the forthcoming withdrawal of a partner from the firm. 2. Background and Reasons for Withdrawal: — Provide a concise background of the partner's involvement with the firm and their contributions. — Briefly explain the reasons behind the partner's decision to withdraw, emphasizing that it is an amicable and mutual separation. — Assure clients that their legal matters will not be affected negatively due to this partner's withdrawal. 3. Transition and Continuity of Services: — Reassure clients that the firm has a detailed transition plan in place to ensure smooth continuity of services. — Highlight the firm's commitment to providing uninterrupted legal support during the transition period. — Briefly mention who will assume responsibility for handling clients' matters going forward, ensuring that the new point(s) of contact are experienced and competent. 4. Maintaining Client Confidentiality: — Emphasize the firm's continued commitment to maintaining client confidentiality and safeguarding sensitive information. — Remind clients that all necessary measures will be taken to protect their privacy and confidentiality during and after the transition. 5. Contact Information: — Provide the contact details of the primary point(s) of contact who will be handling clients' matters after the partner's withdrawal. — Include the preferred mode of communication (phone, email, etc.) and encourage clients to reach out with any concerns or questions they may have. 6. Closing Statement: — Express gratitude once again for the clients' continued trust and support. — Reiterate the firm's commitment to delivering exemplary legal services and maintaining strong client relationships. — Close the letter with a professional and respectful salutation. Different Types of Oklahoma Joint Letter Announcing to Clients Partner Withdrawal from the Firm: — Standard Partner Withdrawal Announcement Letter: This type of letter follows a well-defined template and is used to announce the departure of a partner without any particular circumstances or complexities. — Retirement Announcement Letter: Tailored specifically for partners who are retiring, this letter may include additional information about the partner's career highlights, achievements, and future plans. — Departure Due to Personal Reasons Letter: When a partner decides to withdraw due to personal reasons, such as health issues, family needs, or relocation, the letter should be compassionate and considerate while ensuring minimal disruption to client service. — Strategic Momentum Shift Announcement Letter: In cases where a partner's withdrawal is part of a larger strategic shift or reorganization within the firm, this type of letter can provide additional context and explain how the firm plans to navigate the change to benefit clients.
