Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Oregon Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: When preparing a lease for the use of exhibit space at a trade show in Oregon, it is important to cover a range of topics to protect the interests of both parties involved. The following checklist of matters highlights key considerations for drafting a thorough lease agreement: 1. Identification of Parties: Clearly identify the lessor (exhibit space provider) and the lessee (exhibitor). 2. Lease Duration: Specify the duration of the lease, including the start and end dates, as well as the setup and teardown period. 3. Rental Payment: Outline the fees and deposit amounts, along with the accepted methods of payment. Clarify if there are any additional fees for utilities, internet access, or other services. 4. Exhibit Space Details: Provide a detailed description of the exhibit space, including its size, location within the trade show venue, and any specific amenities or restrictions. 5. Exclusive Use: Determine whether the exhibitor will have exclusive use of the leased space or if it will be shared with other exhibitors. 6. Rules and Regulations: Include a comprehensive list of rules and regulations concerning the use of the exhibit space, such as load-in and load-out times, noise restrictions, display guidelines, and safety protocols. 7. Insurance Requirements: Specify the minimum insurance coverage required for the exhibitor, including liability insurance, property damage insurance, and worker's compensation insurance, if applicable. 8. Indemnity Clause: Include an indemnification provision wherein the exhibitor agrees to hold the lessor harmless from any claims, damages, or liabilities arising from their use of the leased space. 9. Force Mature: Address the possibility of unexpected events or circumstances that may prevent or delay the trade show, such as natural disasters, strikes, or public health emergencies, and determine the rights and obligations of both parties in such situations. 10. Termination/Cancellation Policy: Describe the conditions, procedures, and potential penalties for terminating or canceling the lease agreement. 11. Maintenance and Cleanup: Establish the responsibilities for cleaning and maintaining the exhibit space during the lease period and specify if any cleaning services will be provided by the lessor. 12. Intellectual Property Rights: Address any intellectual property rights, copyright agreements, or usage restrictions regarding the exhibitor's materials, signs, logos, or brand representations. 13. Dispute Resolution: Specify the preferred method for resolving any disputes that may arise, such as mediation, arbitration, or litigation, and include the jurisdiction and venue for such actions. 14. Governing Law: Determine the applicable state laws of Oregon that will govern the lease agreement. Types of Oregon Checklists for Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Basic Checklist: A comprehensive list of the essential matters to consider when drafting a lease agreement for exhibit space at a trade show in Oregon. 2. Insurance Checklist: A detailed checklist specifically focusing on the insurance requirements and coverage necessary for exhibitors at trade shows in Oregon. 3. COVID-19 Safety Checklist: In light of the ongoing pandemic, an additional checklist addressing specific health and safety protocols to follow when leasing exhibit space at a trade show in Oregon. 4. Customizable Checklist: A template checklist that allows the lessor to add or modify specific terms based on the unique requirements of their trade show or exhibit space rental.Oregon Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: When preparing a lease for the use of exhibit space at a trade show in Oregon, it is important to cover a range of topics to protect the interests of both parties involved. The following checklist of matters highlights key considerations for drafting a thorough lease agreement: 1. Identification of Parties: Clearly identify the lessor (exhibit space provider) and the lessee (exhibitor). 2. Lease Duration: Specify the duration of the lease, including the start and end dates, as well as the setup and teardown period. 3. Rental Payment: Outline the fees and deposit amounts, along with the accepted methods of payment. Clarify if there are any additional fees for utilities, internet access, or other services. 4. Exhibit Space Details: Provide a detailed description of the exhibit space, including its size, location within the trade show venue, and any specific amenities or restrictions. 5. Exclusive Use: Determine whether the exhibitor will have exclusive use of the leased space or if it will be shared with other exhibitors. 6. Rules and Regulations: Include a comprehensive list of rules and regulations concerning the use of the exhibit space, such as load-in and load-out times, noise restrictions, display guidelines, and safety protocols. 7. Insurance Requirements: Specify the minimum insurance coverage required for the exhibitor, including liability insurance, property damage insurance, and worker's compensation insurance, if applicable. 8. Indemnity Clause: Include an indemnification provision wherein the exhibitor agrees to hold the lessor harmless from any claims, damages, or liabilities arising from their use of the leased space. 9. Force Mature: Address the possibility of unexpected events or circumstances that may prevent or delay the trade show, such as natural disasters, strikes, or public health emergencies, and determine the rights and obligations of both parties in such situations. 10. Termination/Cancellation Policy: Describe the conditions, procedures, and potential penalties for terminating or canceling the lease agreement. 11. Maintenance and Cleanup: Establish the responsibilities for cleaning and maintaining the exhibit space during the lease period and specify if any cleaning services will be provided by the lessor. 12. Intellectual Property Rights: Address any intellectual property rights, copyright agreements, or usage restrictions regarding the exhibitor's materials, signs, logos, or brand representations. 13. Dispute Resolution: Specify the preferred method for resolving any disputes that may arise, such as mediation, arbitration, or litigation, and include the jurisdiction and venue for such actions. 14. Governing Law: Determine the applicable state laws of Oregon that will govern the lease agreement. Types of Oregon Checklists for Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Basic Checklist: A comprehensive list of the essential matters to consider when drafting a lease agreement for exhibit space at a trade show in Oregon. 2. Insurance Checklist: A detailed checklist specifically focusing on the insurance requirements and coverage necessary for exhibitors at trade shows in Oregon. 3. COVID-19 Safety Checklist: In light of the ongoing pandemic, an additional checklist addressing specific health and safety protocols to follow when leasing exhibit space at a trade show in Oregon. 4. Customizable Checklist: A template checklist that allows the lessor to add or modify specific terms based on the unique requirements of their trade show or exhibit space rental.
