Oregon Sample Letter for Collection Notice for Unpaid Bill

• Category: Letters - Nonlegal - Collections
• State: Multi-State
• Control #: US-0449LR
• Format: Word; Rich Text

Description

Sample Letter for Collection Notice for Unpaid Bill Subject: Final Notice: Unpaid Bill Collection Notice from [Your Company's Name] [Your Company's Letterhead] [Today's Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Re: Collection Notice for Unpaid Bill — Account # [Account Number] Dear [Recipient's Name], We hope this letter finds you well. This communication serves as a final notice regarding the unpaid balance on your account mentioned above. Please note that we have made multiple attempts, through previous letters and reminders, to resolve this matter amicably. However, despite our efforts, the outstanding balance of [Amount Due] remains unpaid. As a responsible business, your satisfaction is important to us, and we always strive to maintain a mutually beneficial relationship with our valued clients. Our records indicate that the payment for the rendered services/products, as detailed in the attached invoice (#[Invoice Number]), was due on [Due Date]. Importance of Payment: 1. Ensuring Continued Service: Timely payment of your outstanding balance is crucial to maintain a seamless service/product provision. Failure to clear this overdue balance may result in a suspension of services/products until the payment is made or, in extreme cases, effectuation of legal measures. 2. Clearing Financial Obligations: Settling your outstanding dues promptly ensures the financial stability of our company, allowing us to meet our commitments to our employees, suppliers, and other clients who depend on us. 3. Avoiding Additional Costs: Non-payment of outstanding bills may lead to additional charges, such as interest, late fees, or collection expenses, depending on the terms of the agreed-upon contract or our company policies. Action Required: To rectify this situation, we kindly request immediate payment for the total amount of [Amount Due]. Please find enclosed a copy of the invoice, with payment instructions detailed at the bottom for your convenience. We provide multiple payment options, including online transfers, check payments, or credit card payments, to accommodate your preferred method. Alternatively, if you believe that this notice has been issued in error or if you have any disputes or concerns about the billed amount or the services provided, kindly contact our Customer Support team at [Customer Support Number] or email us at [Customer Support Email] within 14 days of receiving this letter. Please consider this letter as our final attempt to seek payment before we initiate further collection actions. We sincerely hope to resolve this matter promptly and amicably, preserving our business relationship. We encourage you to take appropriate action to avoid any inconvenience or potential damage to your creditworthiness. Thank you for your immediate attention to this matter. We look forward to receiving your payment or hearing from you soon. In case of payment, please include the bottom portion of this letter with your payment slip for proper credit allocation. Sincerely, [Your Name] [Your Title] [Your Company's Name] [Your Contact Information] Enclosure: Invoice # [Invoice Number]

Subject: Final Notice: Unpaid Bill Collection Notice from [Your Company's Name] [Your Company's Letterhead] [Today's Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Re: Collection Notice for Unpaid Bill — Account # [Account Number] Dear [Recipient's Name], We hope this letter finds you well. This communication serves as a final notice regarding the unpaid balance on your account mentioned above. Please note that we have made multiple attempts, through previous letters and reminders, to resolve this matter amicably. However, despite our efforts, the outstanding balance of [Amount Due] remains unpaid. As a responsible business, your satisfaction is important to us, and we always strive to maintain a mutually beneficial relationship with our valued clients. Our records indicate that the payment for the rendered services/products, as detailed in the attached invoice (#[Invoice Number]), was due on [Due Date]. Importance of Payment: 1. Ensuring Continued Service: Timely payment of your outstanding balance is crucial to maintain a seamless service/product provision. Failure to clear this overdue balance may result in a suspension of services/products until the payment is made or, in extreme cases, effectuation of legal measures. 2. Clearing Financial Obligations: Settling your outstanding dues promptly ensures the financial stability of our company, allowing us to meet our commitments to our employees, suppliers, and other clients who depend on us. 3. Avoiding Additional Costs: Non-payment of outstanding bills may lead to additional charges, such as interest, late fees, or collection expenses, depending on the terms of the agreed-upon contract or our company policies. Action Required: To rectify this situation, we kindly request immediate payment for the total amount of [Amount Due]. Please find enclosed a copy of the invoice, with payment instructions detailed at the bottom for your convenience. We provide multiple payment options, including online transfers, check payments, or credit card payments, to accommodate your preferred method. Alternatively, if you believe that this notice has been issued in error or if you have any disputes or concerns about the billed amount or the services provided, kindly contact our Customer Support team at [Customer Support Number] or email us at [Customer Support Email] within 14 days of receiving this letter. Please consider this letter as our final attempt to seek payment before we initiate further collection actions. We sincerely hope to resolve this matter promptly and amicably, preserving our business relationship. We encourage you to take appropriate action to avoid any inconvenience or potential damage to your creditworthiness. Thank you for your immediate attention to this matter. We look forward to receiving your payment or hearing from you soon. In case of payment, please include the bottom portion of this letter with your payment slip for proper credit allocation. Sincerely, [Your Name] [Your Title] [Your Company's Name] [Your Contact Information] Enclosure: Invoice # [Invoice Number]