Oregon Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal

Subject: Urgent Action Required — Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this letter finds you well. I am writing to address an urgent matter concerning your account with [Your Company Name]. Despite our previous reminders, your account remains overdue by [number of days]. As a valued client, we highly appreciate the business relationship we have built over the years. However, it is essential for the smooth operation of our company to ensure timely payments for the services rendered. Unfortunately, we have not received the payment for the outstanding balance on your account, which amounts to [total amount due]. We kindly request that you rectify this matter immediately to prevent any disruption in service. To avoid any further inconvenience, we have devised a plan that allows you to settle your account while accommodating your financial situation. Considering the difficulties faced by many in the current economic climate, we propose the following: 1. Payment Plan: We understand that unexpected financial circumstances may arise, which can make it challenging to settle large amounts at once. We are prepared to work with you to develop a payment plan that aligns with your budgetary constraints. Please contact our designated accounts representative, [Name], at [contact details], to discuss this further. We aim to find a mutually agreeable solution that ensures payment is made over a reasonable period. 2. Early Payment Discount: Alternatively, we offer an incentive to settle the remaining balance promptly. If the full outstanding amount is paid within [number of days], we are pleased to extend a [discount percentage] discount as a gesture of appreciation for your prompt resolution. Oregon Sample Letter to Client — Failure to pay account and proposed withdrawal can take on various specific forms depending on the individual situation it addresses. Some possible variations of this letter could include: — Oregon Sample Letteclaimeden— - Failure to Pay Account (First Notice): The initial notice sent to the client regarding their account delinquency, emphasizing the need for prompt payment and offering awareness of potential consequences in line with Oregon state laws. — Oregon Sample Letteclaimeden— - Failure to Pay Account (Final Notice): A more assertive letter sent after the first notice, outlining the potential consequences of non-payment and emphasizing immediate action to prevent further escalation. Please understand that we value your business and wish to continue serving you. However, we must emphasize the importance of honoring your financial obligations within the agreed-upon time frame. We trust in your commitment to resolving this matter promptly so that we can maintain a successful partnership moving forward. If you have any questions or concerns, please do not hesitate to reach out to our accounts department. We are here to assist you throughout this process. Thank you for your immediate attention to this matter. Warm regards, [Your Name] [Your Title] [Your Company Name] [Contact Information]