Disciplinary Letter For Absenteeism

• Category: Employment - Employee Discipline - Absenteeism
• State: Multi-State
• Control #: US-AHI-105
• Format: Word

Description

This AHI letter is used to place an employee on disciplinary notice for a period of time. If the policy is continually violated then further action will be taken.

Title: Oregon Sample Disciplinary Letter for Excessive Absenteeism: A Comprehensive Guide Introduction: Oregon state law provides guidelines and regulations pertaining to employee absenteeism. Employers in Oregon must handle instances of excessive absenteeism in a fair and consistent manner. This article aims to provide a detailed description of how to write a disciplinary letter for excessive absenteeism in Oregon while incorporating relevant keywords to facilitate a better understanding of the topic. Key Points to Include: 1. Legal Framework: It is vital to understand the legal framework governing absenteeism in Oregon. Employers should familiarize themselves with the Oregon Revised Statutes (ORS) and consult with legal professionals when drafting disciplinary letters. 2. Absence Policy: Employers should establish a clear and comprehensive absence policy that outlines expectations, reporting procedures, and consequences for excessive absenteeism. This policy should be communicated to all employees and made readily accessible. 3. Consistency and Fairness: Employers must consistently enforce their absence policy and disciplinary actions to avoid any claims of discrimination or unfair treatment. Treating all employees equally and providing reasonable accommodation when necessary is important. 4. Documenting Absences: Employers need to maintain accurate records of employees' attendance, including dates and reasons for absences. Proper documentation is crucial when addressing excessive absenteeism and justifying disciplinary actions. 5. Initial Discussion: Before resorting to disciplinary measures, employers should hold an initial discussion with the employee to understand the reasons behind their frequent absences. As a best practice, employers should document these discussions for future reference. 6. Written Warning: If an employee continues to have excessive absenteeism after the initial discussion, a written warning should be issued. The letter should clearly state the problem, reference the absence policy, highlight the previous discussion, and specify the consequences of further violations. 7. Second and Final Warning: If the employee's absenteeism persists, a second written warning should be issued. The letter should reiterate the problem, mention the previous written warning, provide necessary attendance improvement instructions, and establish a timeline for improvement. 8. Suspension and Termination: If the employee fails to improve attendance within the specified timeline, an employer may choose to suspend the employee or ultimately terminate their employment. The disciplinary letter for suspension or termination should follow the same formalities as previous warnings, stating the final decision and the future course of action. Types of Oregon Sample Disciplinary Letters for Excessive Absenteeism: 1. Initial Discussion Memorandum: This letter documents the initial conversation about the excessive absenteeism issue, urging the employee to improve their attendance but without imposing formal consequences. 2. Written Warning Letter: This formal letter notifies the employee about their continued excessive absenteeism, clearly outlining the issue, referencing the absence policy, and providing a formal warning. 3. Second and Final Warning Letter: This letter follows the same format as the written warning letter but highlights the continuation of excessive absenteeism, stresses the employee's obligation to improve, and warns of more severe consequences. 4. Suspension or Termination Letter: In cases where the employee fails to rectify their attendance and subsequent warnings have been issued, this letter communicates the decision to suspend or terminate the employee's employment. Conclusion: Adhering to Oregon's legal framework and maintaining consistency is crucial when addressing excessive absenteeism. By following the outlined steps in drafting disciplinary letters, employers can effectively address this issue while ensuring fair treatment of their employees. Always seek legal advice to ensure compliance with Oregon state laws and regulations.