Oregon Employee Privacy Memo
Description
How to fill out Employee Privacy Memo?
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FAQ
Dealing with employee records falls under an 'exempt practice' under the Privacy Act. This means that the normal rules about the way you deal with personal information do not apply to employee records.
The Contents of the Privacy Notice Your notice must include, where it applies to you, the following information: Categories of information collected. For example, nonpublic personal information obtained from an application or a third party such as a consumer reporting agency. Categories of information disclosed.
Workers have the right to access their records. Employers must provide a reasonable opportunity for employees to look at their personnel, time, and pay records and obtain copies of these records upon request.
Your employer must not disclose your personal data to a third party, unless you have been informed of this and given your consent.
Employee privacy rights are the rules that limit how extensively an employer can search an employee's possessions or person; monitor their actions, speech, or correspondence; and know about their personal lives, especially but not exclusively in the workplace.
These exempt entities include small business operators, registered political parties, agencies, state and territory authorities, and prescribed state and territory instrumentalities. 33.13 Certain acts and practices of organisations also fall outside the operation of the Privacy Act.
Information compiled in reasonable anticipation of a civil action or proceeding. Material reporting investigative efforts pertaining to the enforcement of criminal law, including efforts to prevent, control or reduce crime or to apprehend criminals.
An employee Privacy Notice is a source of information that explains to an individual the what, how, where, why and when? regarding how a data controller (in our case an employer) processes an employee's personal data.
Employees have the right to keep private facts about themselves confidential and the right to some degree of personal space. An employer that discloses private facts or lies about an employee may be held accountable in a civil action for invasion of privacy or defamation.
What is the Purpose of a Privacy Notice? A privacy notice serves as a public notification to visitors of a website that their personal information may be collected, processed, and used for certain purposes.
