Pennsylvania Sample Letter for Return Authorization

• Category: Letters - Nonlegal - Authorizations
• State: Multi-State
• Control #: US-0192LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Date] [Customer Service Department] [Company Name] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — Order # [Order Number] Dear [Customer Service Department], I hope this letter finds you well. I am writing to request a return authorization for my recent purchase made from your esteemed company. I would like to return the following item(s) due to [state the reason for return, e.g., incorrect size, defect, or dissatisfaction]: 1. [Item Name]: [Detailed description of the item being returned] — Order Date: [Order Date— - Order Number: [Order Number] — Product Code: [Product Code— - Quantity: [Quantity] — Unit Price: [Unit Price] After carefully reviewing your return policy, I am confident that I fall within the designated return period of [state the specific number of days, if mentioned in the policy]. Additionally, the item(s) have remained unused and are in their original packaging. I would appreciate it if you could kindly provide me with a return authorization number, as well as any further instructions or forms required for the return process. As stated in your return policy, I understand that return shipping costs are generally the responsibility of the customer unless the return is due to a manufacturing defect or an error made by your company. Kindly provide me with information regarding the preferred carrier for the return shipment, as well as any associated shipping labels or documents required. Please process this request promptly to facilitate a smooth return procedure. I kindly request that you confirm receipt of this letter and provide the necessary return authorization details within the next [state a reasonable timeframe, e.g., 3 business days] to ensure timely processing and avoid any unnecessary delays. Should you have any questions or require further clarification, kindly reach out to me at [your contact number] or [your email address]. I look forward to your prompt response and appreciate your support in resolving this matter efficiently. Thank you for your attention to this matter. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Date] [Customer Service Department] [Company Name] [Company Address] [City, State, ZIP] Subject: Request for Return Authorization — Order # [Order Number] Dear [Customer Service Department], I hope this letter finds you well. I am writing to request a return authorization for my recent purchase made from your esteemed company. I would like to return the following item(s) due to [state the reason for return, e.g., incorrect size, defect, or dissatisfaction]: 1. [Item Name]: [Detailed description of the item being returned] — Order Date: [Order Date— - Order Number: [Order Number] — Product Code: [Product Code— - Quantity: [Quantity] — Unit Price: [Unit Price] After carefully reviewing your return policy, I am confident that I fall within the designated return period of [state the specific number of days, if mentioned in the policy]. Additionally, the item(s) have remained unused and are in their original packaging. I would appreciate it if you could kindly provide me with a return authorization number, as well as any further instructions or forms required for the return process. As stated in your return policy, I understand that return shipping costs are generally the responsibility of the customer unless the return is due to a manufacturing defect or an error made by your company. Kindly provide me with information regarding the preferred carrier for the return shipment, as well as any associated shipping labels or documents required. Please process this request promptly to facilitate a smooth return procedure. I kindly request that you confirm receipt of this letter and provide the necessary return authorization details within the next [state a reasonable timeframe, e.g., 3 business days] to ensure timely processing and avoid any unnecessary delays. Should you have any questions or require further clarification, kindly reach out to me at [your contact number] or [your email address]. I look forward to your prompt response and appreciate your support in resolving this matter efficiently. Thank you for your attention to this matter. Sincerely, [Your Name]