Pennsylvania Sample Letter to Client - Failure to pay account and proposed withdrawal

• Category: Letters - Legal - Client Relations
• State: Multi-State
• Control #: US-0520LTR
• Format: Word; Rich Text

Description

Sample Letter to Client - Failure to pay account and proposed withdrawal Subject: Urgent Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this email finds you well. We have recently noticed that your account has an outstanding balance of [Amount] which is past its due date. Despite our previous reminders, we regret to inform you that we have not received any payment towards this account. As a responsible business, we understand that unforeseen circumstances can sometimes hinder timely payment. However, it is crucial to settle outstanding balances promptly to maintain a healthy business relationship. We kindly request that you review your records and settle this overdue payment as soon as possible, preferably within the next [Time Frame, e.g., seven days]. We highly value our association with you and would like to support you in meeting your financial obligations. In order to expedite this process, we propose the following withdrawal options for settling the outstanding balance: 1. Payment in Full: We encourage you to submit the complete balance amount via an accepted payment method specified below. This will ensure immediate closure of the account without any further inconvenience. Accepted payment method: [Specify your accepted payment methods, e.g., check, wire transfer, online payment portal, etc.] 2. Installment Arrangement: If the full payment is not feasible at the moment, we are open to discussing an installment payment arrangement to ease the burden. Please reach out to our accounting department at [Contact Information] to discuss this option further. It is essential to engage in this conversation promptly to avoid any negative implications. We understand that each client's circumstances are unique, and we are committed to finding an amicable solution that works for both parties involved. However, if we do not receive any response or if the account remains unresolved within the given timeframe, we will have no choice but to pursue appropriate legal actions to recover the outstanding balance. We sincerely hope it does not come to that, and we can resolve this matter in a mutually beneficial manner. If you have any questions or require additional information regarding your account, please do not hesitate to contact our dedicated customer service team at [Contact Information]. We are available to assist you during regular business hours. Thank you for your immediate attention to this matter, and we look forward to your prompt response and resolution. Kind regards, [Your Name] [Your Company Name] [Contact Information]

Subject: Urgent Notice — Failure to Pay Account and Proposed Withdrawal Dear [Client's Name], I hope this email finds you well. We have recently noticed that your account has an outstanding balance of [Amount] which is past its due date. Despite our previous reminders, we regret to inform you that we have not received any payment towards this account. As a responsible business, we understand that unforeseen circumstances can sometimes hinder timely payment. However, it is crucial to settle outstanding balances promptly to maintain a healthy business relationship. We kindly request that you review your records and settle this overdue payment as soon as possible, preferably within the next [Time Frame, e.g., seven days]. We highly value our association with you and would like to support you in meeting your financial obligations. In order to expedite this process, we propose the following withdrawal options for settling the outstanding balance: 1. Payment in Full: We encourage you to submit the complete balance amount via an accepted payment method specified below. This will ensure immediate closure of the account without any further inconvenience. Accepted payment method: [Specify your accepted payment methods, e.g., check, wire transfer, online payment portal, etc.] 2. Installment Arrangement: If the full payment is not feasible at the moment, we are open to discussing an installment payment arrangement to ease the burden. Please reach out to our accounting department at [Contact Information] to discuss this option further. It is essential to engage in this conversation promptly to avoid any negative implications. We understand that each client's circumstances are unique, and we are committed to finding an amicable solution that works for both parties involved. However, if we do not receive any response or if the account remains unresolved within the given timeframe, we will have no choice but to pursue appropriate legal actions to recover the outstanding balance. We sincerely hope it does not come to that, and we can resolve this matter in a mutually beneficial manner. If you have any questions or require additional information regarding your account, please do not hesitate to contact our dedicated customer service team at [Contact Information]. We are available to assist you during regular business hours. Thank you for your immediate attention to this matter, and we look forward to your prompt response and resolution. Kind regards, [Your Name] [Your Company Name] [Contact Information]