Pennsylvania Sample Disciplinary Letter for Excessive Absenteeism - Verbal Warning

• Category: Employment - Employee Discipline - Absenteeism
• State: Multi-State
• Control #: US-475EM
• Format: Word

Description

This letter may serve as a verbal warning to an employee for excessive absenteeism. Pennsylvania Sample Disciplinary Letter for Excessive Absenteeism — Verbal Warning: [Your Name] [Your Position] [Company/Organization Name] [Company/Organization Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Job title] [Employee's Department] [Employee's Address] [City, State, Zip Code] Dear [Employee's Name], RE: VERBAL WARNING FOR EXCESSIVE ABSENTEEISM I am writing to discuss a matter of concern regarding your attendance and excessive absenteeism at [Company/Organization Name]. It has come to our attention that you have consistently failed to report to work as scheduled, which is negatively impacting your performance and the overall efficiency of the department. As per our records, you have accumulated [number of absences] unexcused absences over the past [time period]. This is a significant number and exceeds our company's acceptable attendance policy. Regular attendance is vitally important for maintaining productivity, meeting deadlines, and fostering a cohesive work environment. We understand that unforeseen circumstances might arise occasionally, leading to legitimate absences. However, it is essential that you provide appropriate documentation, such as medical certificates or other supporting documents, for those absences. Failure to do so jeopardizes your credibility and indicates a lack of commitment to your responsibilities. We value every employee's contribution and want to provide ample opportunity for improvement. Therefore, this letter serves as an official verbal warning for excessive absenteeism. We expect you to make an immediate effort to rectify this issue and consistently adhere to the company's attendance policy moving forward. To address this concern, we encourage you to: 1. Review the company's attendance policy outlined in the employee handbook. 2. Evaluate your personal circumstances and take appropriate steps to prioritize attendance and punctuality. 3. Notify your supervisor immediately if you anticipate any future absences and provide supporting documentation when necessary. 4. Explore any applicable company programs or policies that may help you manage your attendance, such as flexible work schedules or remote work options. 5. Seek assistance from the Human Resources department or your supervisor if you require any further clarification or support regarding this matter. Understand that failure to improve your attendance record may result in progressive disciplinary action, including written warnings and potentially leading to termination of employment. We sincerely hope that such measures will not become necessary, as we believe in your ability to rectify the situation promptly. Please sign the acknowledgement below to indicate your receipt and understanding of this verbal warning. Should you have any questions or require additional support, do not hesitate to contact me directly. We are here to assist you in achieving a successful and productive work experience. I sincerely hope that this verbal warning serves as a wake-up call and motivates you to take immediate action to resolve your attendance issues. Sincerely, [Your Name] [Your Position] [Company/Organization Name] ----------------------------------------------------------------------- Employee's Acknowledgement: I, [Employee's Name], have received and read the above verbal warning letter discussing my excessive absenteeism at [Company/Organization Name]. I acknowledge the seriousness of this matter and understand the importance of adhering to the company's attendance policy moving forward. Employee's Signature: ______________________ Date: _______________ Cc: Human Resources Department.

Pennsylvania Sample Disciplinary Letter for Excessive Absenteeism — Verbal Warning: [Your Name] [Your Position] [Company/Organization Name] [Company/Organization Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Job title] [Employee's Department] [Employee's Address] [City, State, Zip Code] Dear [Employee's Name], RE: VERBAL WARNING FOR EXCESSIVE ABSENTEEISM I am writing to discuss a matter of concern regarding your attendance and excessive absenteeism at [Company/Organization Name]. It has come to our attention that you have consistently failed to report to work as scheduled, which is negatively impacting your performance and the overall efficiency of the department. As per our records, you have accumulated [number of absences] unexcused absences over the past [time period]. This is a significant number and exceeds our company's acceptable attendance policy. Regular attendance is vitally important for maintaining productivity, meeting deadlines, and fostering a cohesive work environment. We understand that unforeseen circumstances might arise occasionally, leading to legitimate absences. However, it is essential that you provide appropriate documentation, such as medical certificates or other supporting documents, for those absences. Failure to do so jeopardizes your credibility and indicates a lack of commitment to your responsibilities. We value every employee's contribution and want to provide ample opportunity for improvement. Therefore, this letter serves as an official verbal warning for excessive absenteeism. We expect you to make an immediate effort to rectify this issue and consistently adhere to the company's attendance policy moving forward. To address this concern, we encourage you to: 1. Review the company's attendance policy outlined in the employee handbook. 2. Evaluate your personal circumstances and take appropriate steps to prioritize attendance and punctuality. 3. Notify your supervisor immediately if you anticipate any future absences and provide supporting documentation when necessary. 4. Explore any applicable company programs or policies that may help you manage your attendance, such as flexible work schedules or remote work options. 5. Seek assistance from the Human Resources department or your supervisor if you require any further clarification or support regarding this matter. Understand that failure to improve your attendance record may result in progressive disciplinary action, including written warnings and potentially leading to termination of employment. We sincerely hope that such measures will not become necessary, as we believe in your ability to rectify the situation promptly. Please sign the acknowledgement below to indicate your receipt and understanding of this verbal warning. Should you have any questions or require additional support, do not hesitate to contact me directly. We are here to assist you in achieving a successful and productive work experience. I sincerely hope that this verbal warning serves as a wake-up call and motivates you to take immediate action to resolve your attendance issues. Sincerely, [Your Name] [Your Position] [Company/Organization Name] ----------------------------------------------------------------------- Employee's Acknowledgement: I, [Employee's Name], have received and read the above verbal warning letter discussing my excessive absenteeism at [Company/Organization Name]. I acknowledge the seriousness of this matter and understand the importance of adhering to the company's attendance policy moving forward. Employee's Signature: ______________________ Date: _______________ Cc: Human Resources Department.