Puerto Rico Sample Letter for Collection - Referral of Account to Collection Agency

• Category: Letters - Nonlegal - Referrals
• State: Multi-State
• Control #: US-0286LR
• Format: Word; Rich Text

Description

Sample Letter for Collection - Referral of Account to Collection Agency [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Collection Agency Name] [Collection Agency Address] [City, State, ZIP] Re: Referral of Account for Collection — [Debtor's Name— - [Account Number] Dear [Collection Agency Name], I hope this letter finds you well. I am writing to refer an overdue account to your esteemed collection agency and seek your assistance in collecting the outstanding balance on behalf of [Your Company Name]. Account Details: Debtor's Name: [Debtor's Name] Account Number: [Account Number] Outstanding Balance: [Amount in USD] Original Due Date: [Due Date] Background Information: We have made multiple attempts to contact the debtor regarding the unpaid balance. Despite our efforts, they have failed to respond or make any payment arrangements. Consequently, we have decided to engage the services of your collection agency to enhance our chances of recovering the outstanding amount. Debt Explanation: The debt owed by the debtor relates to products/services [Your Company Name] provided on [Date(s)]. Despite issuing multiple invoices and reminders per our standard billing procedure, the debtor has neglected to settle their account. Communication Attempts: Our records indicate the following attempts to contact the debtor have been made: 1. Reminder Emails: Sent on [Dates] 2. Phone Calls: Attempted on [Dates] 3. Registered Mail: Delivered on [Date] Please note that all communication attempts have failed, and we have received no response from the debtor. Copies of the relevant invoices, reminders, and communication logs are enclosed for your perusal. Legal Considerations: We understand that certain legal requirements must be met before taking further action. Our intention is to explore all civil legal remedies available without compromising our relationship with the debtor. We appreciate your expertise in navigating the legal landscape, should the need arise. Collection Agreement: Enclosed with this letter, you will find a copy of our signed collection agreement, which outlines our expectations, your agency's fees, and compliance with the Fair Debt Collection Practices Act (FD CPA). Account Documentation: To support the collection efforts, we are providing the following documents: 1. Account ledger detailing the debt 2. Copies of related invoices and contracts 3. Communication logs and copies of correspondence 4. Proof of delivery of registered mail We trust that your agency will handle this matter with utmost professionalism, adhering to all regulations and laws governing debt collection practices. We appreciate your assistance in recovering the outstanding debt promptly. Contact Information: Should you require any additional information or have any questions, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address]. Thank you for your immediate attention to this matter. We look forward to fruitful collaboration and a successful resolution of this outstanding debt. Sincerely, [Your Name] [Your Title] [Your Company Name] [Your Company Address] [City, State, ZIP]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Collection Agency Name] [Collection Agency Address] [City, State, ZIP] Re: Referral of Account for Collection — [Debtor's Name— - [Account Number] Dear [Collection Agency Name], I hope this letter finds you well. I am writing to refer an overdue account to your esteemed collection agency and seek your assistance in collecting the outstanding balance on behalf of [Your Company Name]. Account Details: Debtor's Name: [Debtor's Name] Account Number: [Account Number] Outstanding Balance: [Amount in USD] Original Due Date: [Due Date] Background Information: We have made multiple attempts to contact the debtor regarding the unpaid balance. Despite our efforts, they have failed to respond or make any payment arrangements. Consequently, we have decided to engage the services of your collection agency to enhance our chances of recovering the outstanding amount. Debt Explanation: The debt owed by the debtor relates to products/services [Your Company Name] provided on [Date(s)]. Despite issuing multiple invoices and reminders per our standard billing procedure, the debtor has neglected to settle their account. Communication Attempts: Our records indicate the following attempts to contact the debtor have been made: 1. Reminder Emails: Sent on [Dates] 2. Phone Calls: Attempted on [Dates] 3. Registered Mail: Delivered on [Date] Please note that all communication attempts have failed, and we have received no response from the debtor. Copies of the relevant invoices, reminders, and communication logs are enclosed for your perusal. Legal Considerations: We understand that certain legal requirements must be met before taking further action. Our intention is to explore all civil legal remedies available without compromising our relationship with the debtor. We appreciate your expertise in navigating the legal landscape, should the need arise. Collection Agreement: Enclosed with this letter, you will find a copy of our signed collection agreement, which outlines our expectations, your agency's fees, and compliance with the Fair Debt Collection Practices Act (FD CPA). Account Documentation: To support the collection efforts, we are providing the following documents: 1. Account ledger detailing the debt 2. Copies of related invoices and contracts 3. Communication logs and copies of correspondence 4. Proof of delivery of registered mail We trust that your agency will handle this matter with utmost professionalism, adhering to all regulations and laws governing debt collection practices. We appreciate your assistance in recovering the outstanding debt promptly. Contact Information: Should you require any additional information or have any questions, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address]. Thank you for your immediate attention to this matter. We look forward to fruitful collaboration and a successful resolution of this outstanding debt. Sincerely, [Your Name] [Your Title] [Your Company Name] [Your Company Address] [City, State, ZIP]