Petty cash vouchers in Puerto Rico refer to a specific type of document used by organizations to track small, incidental cash expenses. These vouchers are essential for maintaining accurate financial records and ensuring transparency in managing petty cash funds. A Puerto Rico petty cash voucher typically includes the following information: 1. Voucher Number: A unique identification number assigned to each voucher for easy reference and tracking purposes. 2. Date: The date when the petty cash transaction occurred. 3. Amount: The specific amount of cash disbursed from the petty cash fund for the given transaction. 4. Payee: The name or department receiving the cash for the documented expense. 5. Purpose/Description: A detailed explanation or description of the expense for which the cash was used. 6. Authorized By: The individual who approved the disbursement from the petty cash fund. 7. Received By: The person or department acknowledging the receipt of cash. 8. Account Coding: The account codes or categories to which the expense should be allocated for accurate financial reporting and accounting purposes. In Puerto Rico, there are various types of petty cash vouchers used based on the purpose of the expense, such as: 1. Office Supplies Voucher: Used when purchasing essential office supplies like pens, notepads, paper, ink cartridges, etc. 2. Travel Expenses Voucher: Applicable when cash is utilized for minor travel expenses, such as transportation fees, meals, or parking fees during official trips. 3. Entertainment Voucher: Issued for cash spent on small-scale entertainment or hospitality expenses related to business meetings, conferences, or corporate events. 4. Miscellaneous Expenses Voucher: Utilized for any other incidental cash expenditures that do not fall under the above categories, such as postage, small repairs or maintenance, or urgent purchases. 5. Petty Cash Replenishment Voucher: Used to replenish the petty cash fund by reimbursing it with the exact amount of disbursed cash or additional funds needed. By utilizing various types of Puerto Rico petty cash vouchers, organizations can maintain proper records of all small cash transactions, ensuring proper control and monitoring of funds while ensuring compliance with financial regulations and policies.
Puerto Rico Petty Cash Vouchers
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How to fill out Puerto Rico Petty Cash Vouchers?
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The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.
How to Audit Petty CashMeet the person who serves as the normal custodian of the petty cash -- usually a secretary or manager.Count the currency and coin.Sum all the vouchers and receipts used to justify payments from petty cash or records of transactions adding to the cash.Add the cash total to the voucher total.More items...
Printing from the Cash JournalOn the SAP Easy Access screen, choose Accounting Financial Accounting Banks Incomings Cash Journal.Choose Print Cash Journal.Choose which form you want to print and choose Execute.To print the form, choose Print.
The voucher is typically purchased from an office supply store. It is a physically small form, since it must fit within the petty cash box or drawer.
A cash voucher is a standard form used to document a petty cash payment. When someone wants to withdraw cash from the petty cash fund, that person fills out the cash voucher to indicate the reason for the withdrawal, and receives cash from the petty cash custodian in exchange.
Under the imprest system, the petty cash custodian is responsible at all times for the amount of the fund on hand either as cash or in the form of signed receipts.
A Petty Cash Replenishment Request, Form USNH-F46, is sent to Accounts Payable to support the PV. The USNH-F46, with attached original receipts and Petty Cash Vouchers, must be reviewed and approved by the Department Head or someone who is authorized to approve departmental expenditures.
Petty cash funds should be properly secured at all times. Access to the funds should be restricted to one person (e.g., the petty cash custodian or a specified cashier). Cash on hand and receipts for disbursements made should always equal the assigned amount of the petty cash fund.
Instructions for filling out the Revolving Fund Voucherf0b7 Date:f0b7 Name of Fund:f0b7 Number: Number assigned by department to identify the voucher, such as the check number.f0b7 Department: Department responsible for fund.f0b7 Budget Name to be Charged:f0b7 Budget Number:More items...
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However, even with petty cash you can run into a few issues. One of the more common issues is the lack of accurate documentation of what the petty cash actually represents. This happens because petty cash is simply a form of cash you put your purchase of something into, and you pay the merchant with that petty cash. Some merchants may think it's fine to take your petty cash and use it to pay their workers, without any formal receipt for you to fill out. Others don't care how your petty cash is used because they pay their workers in cash, not with petty cash. There are several other issues that can pop up with petty money, but that's a post for another time. The First Issue When you sign up for your petty cash purchase with your credit card or business checking account, all they do is provide you with a monthly receipt which is a form of documentation. However, they don't provide you with a detailed account of the purchases you made.
