Subject: [Your Name] Request for Clarification in Applying Payment [Recipient's Name], [Recipient's Designation], [Company Name], [Company Address], [City, State, ZIP Code], Dear [Recipient's Name], I hope this letter finds you well. I am writing to discuss and seek clarification regarding an issue I encountered while applying a recent payment to my account with [Company Name]. I apologize for any inconvenience caused, but I kindly request your assistance in resolving this matter promptly. To provide you with the necessary details, I made a payment on [Payment Date] of [Payment Amount] to settle the outstanding balance on my account. However, upon reviewing my account statement, I noticed a discrepancy in the allocation of the payment. It appears that the payment was not fully applied to the intended invoice or invoices. I believe this may have occurred due to a possible oversight or error from your end. In order to facilitate the proper resolution of this issue, I would greatly appreciate your assistance with the following: 1. Review the payment record: Kindly review the details of the payment made on [Payment Date], including the amount, mode of payment, and any additional information related to the transaction. 2. Allocation of payment: Please verify how the payment was allocated among the outstanding invoices. Provide a clear breakdown of the applied amount for each invoice, specifying the invoice numbers and corresponding amounts. 3. Clarification for discrepancy: If there is a discrepancy between the allocated payment and the requested payment amount for any invoice, please provide an explanation for this discrepancy, along with any supporting documentation, if applicable. 4. Corrective action: Based on the clarification received, kindly take appropriate corrective action to ensure that the payment is accurately applied to the intended invoices. If necessary, please update my account statement accordingly. I understand that mistakes can happen, and I believe that through your prompt assistance, we can swiftly rectify this issue. I kindly request that you provide me with a written response within [specific timeframe] outlining the steps taken to resolve this matter. Additionally, feel free to contact me at [Your Phone Number] or [Your Email Address] if further clarification or information is required. Thank you for your attention to this matter. I appreciate your cooperation in promptly addressing and resolving this issue. I trust that this discrepancy will be resolved to my satisfaction, and I look forward to receiving your favorable response. Yours sincerely, [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number]
Puerto Rico Sample Letter for Request for Clarification in Applying Payment
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How to fill out Puerto Rico Sample Letter For Request For Clarification In Applying Payment?
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FAQ
20 Email Expressions to Ask for ClarificationIf I understood you correctly, you would like me to...As previously stated2026Could you please clarify what you meant by2026?Sorry if I was unclear.As per my last email2026Please let me know if I misunderstood.Please let me know how we can avoid this in the future.More items...?
A letter of request is written like a business letter as it is a formal letter. The letter should have your name, position, title, address and contact information. The letter should address the recipient clearly and properly. Stay polite and to the point.
To write a letter of request, start by greeting the recipient with Dear, followed by the person's last name and title, or To Whom It May Concern. Then, briefly explain who you are and why you're writing in the 1st paragraph. Next, provide additional context and details about your request in the 2nd paragraph.
My name is (Name) and I write to notify you of outstanding payment of (Money amount) dollars. (Describe in your words). This payment regards that (Specification) was delivered to your company's location at (Address) on the date (DD/MM/YY). We wish to request that you honor the payment agreement at your earliest.
Letter of Clarification means a letter and any schedules or attachments thereto issued by the Authority to a Tenderer or Proponent summarizing all the clarified terms on which the Authority may issue a Letter of Acceptance to that Tenderer or Proponent and, if applicable, includes all modifications, amendments and
Tips for asking for clarificationAdmit you need clarification. Admitting you need more information makes the next step much easier for the person you ask.Don't blame the other person. Own your confusion.Summarize.Be specific.
How do you write your clarification emails?Thank the person for the information. Thanks for the information on the conference.Clarify what you don't understand/still need. I'm afraid I don't understand what you mean by ABC.Reference the next step politely.
My name is (Name) and I write to notify you of outstanding payment of (Money amount) dollars. (Describe in your words). This payment regards that (Specification) was delivered to your company's location at (Address) on the date (DD/MM/YY). We wish to request that you honor the payment agreement at your earliest.
How to ask someone to pay you for workAvoid letting too much time pass from the payment due date.Set up an emailing schedule.Send polite reminders before the due date.Send a polite but direct email on the due date.Firmly remind them when your invoice is overdue.Call them if they still don't pay you.More items...?
Guidelines for ClarifyingAdmit if you are unsure about what the speaker means.Ask for repetition.State what the speaker has said as you understand it, and check whether this is what they really said.Ask for specific examples.Use open, non-directive questions - if appropriate.More items...
