[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Job Title] [Company Name] [Company Address] [City, State, Zip Code] Subject: Notice of Rejected Bid for [Project/Contract Name] Dear [Recipient's Name], I hope this letter finds you well. I am writing to inform you that we have carefully reviewed the bids received for the [Project/Contract Name], and regretfully, we must inform you that your bid has been rejected. After a thorough evaluation of all submitted bids, including considerations such as pricing, quality, experience, and overall suitability for the project, we have determined that another bid better aligns with our requirements and objectives. While we appreciate the effort and time you put into preparing your bid, we have concluded that it does not meet our needs at this time. We want to express our gratitude for your interest and the opportunity to review your proposal. We recognize the importance of our partners and suppliers and value the relationship we have built with you over time. However, it is essential for us to assess all bids objectively to ensure the success of the project and meet our stakeholders' expectations. Although your bid was not selected on this occasion, we encourage you to remain engaged with future opportunities within our organization. We will keep your information on file and may reach out to you for other projects that better match your capabilities and expertise. Should you have any questions or require further feedback regarding the evaluation of your bid, please do not hesitate to contact us. We are committed to fostering transparency and providing constructive feedback to help you improve your proposals in the future. Thank you again for your efforts, and we wish you success in your future business endeavors. Sincerely, [Your Name] [Your Job Title] [Company Name]