[Your Name] [Your Title] [Company Name] [Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Band Name] [Band Manager/Point of Contact] [Band Address] [City, State, ZIP] Dear [Band Name], I hope this letter finds you in the best of spirits. My name is [Your Name], and I am a wedding planner/consultant from [Company Name]. I have had the pleasure of witnessing your incredible talent during various performances, and I am writing to inquire about your availability and interest in collaborating for an upcoming wedding event in Puerto Rico. Puerto Rico is a tropical paradise renowned for its stunning beaches, vibrant cultural heritage, and welcoming hospitality. Paris Wedding Venue, a luxurious beachfront location, will be hosting a romantic wedding ceremony and reception on [date]. As a premier wedding planner in Puerto Rico, it is my responsibility to curate an unforgettable experience for the couple and their guests. We believe that the combination of your exceptional musical abilities and the enchanting ambiance of Puerto Rico would create an extraordinary celebration for our clients. Here is a detailed description of the event and the services we require from your band: 1. Date and Time: — Wedding Reception: [Date] from [start time] to [end time] — Cocktail Hour: [Date] from [start time] to [end time] 2. Event Location: Parisso Wedding Venue, Puerto Rico 3. Music Genre and Style: — The couple's musical preference revolves around [music genre/style]. — They particularly enjoy [specific songs or artists]. 4. Performance Requirements: — Live music performance during the wedding reception lasting [duration]. — Background music during the cocktail hour. 5. Band Size and Equipment: — We are interested in your [band size] performance, as we believe it will perfectly complement the size and dynamics of the venue. — Please provide us with a list of your required equipment, and we will ensure all necessary arrangements are made. 6. Additional Services: — If available, we are also interested in any additional services you offer, such as a DJ for the after-party or lighting effects during the reception. Please let us know at your earliest convenience if your band is available on [date], ensuring that the event dates do not clash with your current schedule. We kindly request a detailed breakdown of your pricing structure, including any travel and accommodation arrangements that may be necessary. We understand the importance of personalization and attention to detail, and we assure you that this event will be meticulously planned to create an unforgettable experience for the happy couple and their guests. Thank you for considering this opportunity, and we are excited to discuss further details and explore the possibility of working together. Please feel free to contact me at [phone number] or [email address] to discuss any questions or concerns you may have. Warm regards, [Your Name] [Your Title] [Company Name]
Puerto Rico Sample Letter from Wedding Planner or Consultant to Band
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