Puerto Rico Sample Letter of Suspension for Physical Altercation

• Category: Employment - Employee Discipline - Suspensions
• State: Multi-State
• Control #: US-485EM
• Format: Word

Description

This Employment & Human Resources form covers the needs of employers of all sizes.

[Your Name] [Your Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee's Name] [Employee's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code] Subject: Suspension Notice — Physical Altercation Incident Dear [Employee's Name], I hope this letter finds you in good health and high spirits. I am writing to formally notify you about your suspension from duty, effective immediately, based on your involvement in a physical altercation that occurred on [date of incident]. Background: On [date of incident], we received reports and witnessed firsthand a heated physical altercation that occurred between you and another employee, [Employee's Name]. This behavior violates our company's code of conduct, disrupts the work environment, and creates an unsafe atmosphere for all employees. Such actions are not tolerated within our organization. Investigation: Following the incident, a thorough investigation was conducted to gather evidence and ensure a fair and unbiased decision. We reviewed security footage, spoke to witnesses, collected statements, and thoroughly analyzed the circumstances of the altercation. After this detailed investigation, it was clear that you were involved in the physical altercation, which resulted in a breach of our company policies. Violation of Company Policies: Your actions are in direct violation of the following company policies: 1. Code of Conduct: Your involvement in physical altercations directly contradicts our company's code of conduct, which emphasizes maintaining a respectful and harmonious work environment. 2. Employee Behavior: Our organization expects all employees to conduct themselves professionally, adhering to ethical principles, and avoiding any aggressive or violent behavior towards other employees or individuals associated with our company. 3. Workplace Safety: Employees are responsible for maintaining a safe and secure workplace for themselves and others. Your participation in a physical altercation poses a threat to the physical well-being and emotional security of your colleagues. Disciplinary Action: As a result of the aforementioned incident and your clear violation of company policies, I have decided to suspend you from work without pay for a period of [number of days] starting from [start date] and ending on [end date]. During this suspension period, you are required to refrain from entering company premises and participating in any work-related activities. Furthermore, I expect you to use this time to self-reflect on your actions, recognize the negative impact it has had on our organization, and take proactive steps towards improving your behavior and interpersonal skills. It is important to note that any repeat occurrences or any further incidents of misconduct may lead to more severe disciplinary action, such as termination of employment. Reinstatement Process: At the end of your suspension period, you will be required to schedule a meeting with me to discuss the incident, you're understanding of the consequences, and your commitment to maintaining professional conduct moving forward. During this meeting, we will determine your return to work and any necessary further actions to address the situation. Employee Assistance Program (EAP): As a supportive organization, we highly encourage you to seek assistance from our Employee Assistance Program, which offers counseling and guidance to help employees deal with conflicts, anger management, and overall personal development. Engaging in such a program may serve as a beneficial resource for you during this time. I strongly urge you to take this matter seriously and consider the impact of your actions on your professional reputation, relationships with colleagues, and your overall future within our organization. If you have any questions or concerns regarding this suspension or any other related matter, please do not hesitate to reach out to me. Yours sincerely, [Your Name] [Your Position] [Company/Organization Name]