Rhode Island Sample Letter regarding Notification of Official Notice of Intent to Administratively Dissolve or Revoke Corporation

• Category: Letters - Legal - Corporations
• State: Multi-State
• Control #: US-0128LTR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Corporation's Name] [Corporation's Address] [City, State, ZIP Code] Subject: Official Notice of Intent to Administratively Dissolve or Revoke Corporation Dear [Recipient's Name], I am writing to notify you of the official notice of intent to administratively dissolve or revoke the corporation, [Corporation's Name], as required by the laws and regulations of the State of Rhode Island. It has come to the attention of the Rhode Island Secretary of State's office that [Corporation's Name] has failed to fulfill its statutory obligations, such as the filing of annual reports or paying required fees, for a consecutive period of time. As a result, the Secretary of State intends to initiate the administrative dissolution or revocation process for the corporation unless immediate action is taken to rectify the situation. According to the laws of Rhode Island, Section [relevant section number] of the Rhode Island General Laws state that if a corporation fails to file its annual report or pay the required fees for a consecutive period of two (2) years, the Secretary of State is obliged to administratively dissolve or revoke the corporation. This notice serves as an official warning that if the necessary requirements are not met within [number of days, typically 60-90 days], the Secretary of State will proceed with the administrative dissolution or revocation process, which may result in severe consequences for [Corporation's Name], including the forfeiture of assets, loss of legal protections, and potential legal liabilities for the directors, officers, and shareholders. To prevent the dissolution or revocation of [Corporation's Name], it is crucial that the following actions are promptly taken: 1. File All Outstanding Annual Reports: Please review your records and ensure that all pending annual reports are completed accurately and submitted to the Rhode Island Secretary of State's office. These reports must be accompanied by all necessary fees and must cover the current and previous reporting years. 2. Clear Any Outstanding Fees: Verify that all outstanding fees, penalties, or fines owed to the Rhode Island Secretary of State's office have been settled. Failure to clear these obligations may impede the successful resolution of this matter. 3. Update Contact Information: If the corporation's mailing address, email address, or phone number has changed, please provide the updated details to the Rhode Island Secretary of State's office to ensure that all future communication regarding this matter reaches the appropriate parties. Please be advised that time is of the essence, and immediate action is required to avoid the dissolution or revocation of [Corporation's Name]. The Rhode Island Secretary of State's office is eager to assist you in resolving this issue and can be reached at [contact details] during regular business hours. Alternatively, correspondence can be submitted to the following address: Rhode Island Secretary of State Corporations Division [Address] [City, State, ZIP Code] It is strongly recommended that legal counsel be consulted to guide the corporation through the necessary steps to rectify this matter. This notification of intent to administratively dissolve or revoke the corporation does not constitute legal advice. We trust that the necessary actions will be taken promptly to avoid the dissolution or revocation of [Corporation's Name]. Failure to comply may result in the initiation of the administrative dissolution or revocation process without further notice. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Title] [Corporation's Name]

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Corporation's Name] [Corporation's Address] [City, State, ZIP Code] Subject: Official Notice of Intent to Administratively Dissolve or Revoke Corporation Dear [Recipient's Name], I am writing to notify you of the official notice of intent to administratively dissolve or revoke the corporation, [Corporation's Name], as required by the laws and regulations of the State of Rhode Island. It has come to the attention of the Rhode Island Secretary of State's office that [Corporation's Name] has failed to fulfill its statutory obligations, such as the filing of annual reports or paying required fees, for a consecutive period of time. As a result, the Secretary of State intends to initiate the administrative dissolution or revocation process for the corporation unless immediate action is taken to rectify the situation. According to the laws of Rhode Island, Section [relevant section number] of the Rhode Island General Laws state that if a corporation fails to file its annual report or pay the required fees for a consecutive period of two (2) years, the Secretary of State is obliged to administratively dissolve or revoke the corporation. This notice serves as an official warning that if the necessary requirements are not met within [number of days, typically 60-90 days], the Secretary of State will proceed with the administrative dissolution or revocation process, which may result in severe consequences for [Corporation's Name], including the forfeiture of assets, loss of legal protections, and potential legal liabilities for the directors, officers, and shareholders. To prevent the dissolution or revocation of [Corporation's Name], it is crucial that the following actions are promptly taken: 1. File All Outstanding Annual Reports: Please review your records and ensure that all pending annual reports are completed accurately and submitted to the Rhode Island Secretary of State's office. These reports must be accompanied by all necessary fees and must cover the current and previous reporting years. 2. Clear Any Outstanding Fees: Verify that all outstanding fees, penalties, or fines owed to the Rhode Island Secretary of State's office have been settled. Failure to clear these obligations may impede the successful resolution of this matter. 3. Update Contact Information: If the corporation's mailing address, email address, or phone number has changed, please provide the updated details to the Rhode Island Secretary of State's office to ensure that all future communication regarding this matter reaches the appropriate parties. Please be advised that time is of the essence, and immediate action is required to avoid the dissolution or revocation of [Corporation's Name]. The Rhode Island Secretary of State's office is eager to assist you in resolving this issue and can be reached at [contact details] during regular business hours. Alternatively, correspondence can be submitted to the following address: Rhode Island Secretary of State Corporations Division [Address] [City, State, ZIP Code] It is strongly recommended that legal counsel be consulted to guide the corporation through the necessary steps to rectify this matter. This notification of intent to administratively dissolve or revoke the corporation does not constitute legal advice. We trust that the necessary actions will be taken promptly to avoid the dissolution or revocation of [Corporation's Name]. Failure to comply may result in the initiation of the administrative dissolution or revocation process without further notice. Thank you for your immediate attention to this matter. Sincerely, [Your Name] [Your Title] [Corporation's Name]