Rhode Island Sample Letter for Disputed Bill

• Category: Letters - Nonlegal - Customers
• State: Multi-State
• Control #: US-0160LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form. [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Name of Billing Department] [Rhode Island Utility Company] [Rhode Island Address] [City, State, ZIP] Subject: Disputed Bill for [Service/Account Number] — Account Correction Request Dear [Billing Department], I am writing to formally dispute a bill that I received from [Rhode Island Utility Company] dated [Date of Bill] for services rendered at my [residential/commercial] property located at [Your Address]. Upon reviewing the bill, I have identified several discrepancies that I believe require immediate attention and clarification. I request a thorough investigation into these concerns in order to rectify any inaccuracies. 1. Incorrect Billing Period: The billing period mentioned on the invoice (from [Start Date] to [End Date]) is incorrect. According to my records, the correct billing period should be from [Correct Start Date] to [Correct End Date]. This discrepancy has affected the accuracy of the charges incurred during the period. 2. Incorrect Usage Calculation: On reviewing the bill, I have noticed that the usage calculation for the stated billing period seems unusually high compared to my average usage in previous months. I kindly request a detailed breakdown of the usage calculation, along with any supporting meter readings, to verify the accuracy of the billed consumption. 3. Erroneous Charges: The bill includes several charges that I believe to be erroneous. Specifically, I contest the [Charge Description(s)] totaling [amount] included in the bill. I request a comprehensive explanation of these charges, including any applicable fee breakdowns, as well as any supporting documentation. 4. Meter Accuracy Verification: Considering the unexpected increase in usage, I would like to request a meter accuracy verification for my property. A certified technician from [Rhode Island Utility Company] should carry out the inspection to ensure the meter is functioning accurately and that there are no billing irregularities caused by faulty equipment. I kindly request an immediate review and correction of the disputed bill, including any necessary adjustments to my account balance. I expect a prompt response within [number of days, e.g., 30 days] from the receipt of this letter. Moreover, please temporarily suspend any collection activities or disconnection threats until this matter is thoroughly investigated and resolved. Please address any correspondence, explanations, or potential documentation related to the disputed bill to the address provided above. Your cooperation in resolving this matter promptly is greatly appreciated. Thank you for your attention to this dispute, and I look forward to a swift and fair resolution. Sincerely, [Your Name]

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Name of Billing Department] [Rhode Island Utility Company] [Rhode Island Address] [City, State, ZIP] Subject: Disputed Bill for [Service/Account Number] — Account Correction Request Dear [Billing Department], I am writing to formally dispute a bill that I received from [Rhode Island Utility Company] dated [Date of Bill] for services rendered at my [residential/commercial] property located at [Your Address]. Upon reviewing the bill, I have identified several discrepancies that I believe require immediate attention and clarification. I request a thorough investigation into these concerns in order to rectify any inaccuracies. 1. Incorrect Billing Period: The billing period mentioned on the invoice (from [Start Date] to [End Date]) is incorrect. According to my records, the correct billing period should be from [Correct Start Date] to [Correct End Date]. This discrepancy has affected the accuracy of the charges incurred during the period. 2. Incorrect Usage Calculation: On reviewing the bill, I have noticed that the usage calculation for the stated billing period seems unusually high compared to my average usage in previous months. I kindly request a detailed breakdown of the usage calculation, along with any supporting meter readings, to verify the accuracy of the billed consumption. 3. Erroneous Charges: The bill includes several charges that I believe to be erroneous. Specifically, I contest the [Charge Description(s)] totaling [amount] included in the bill. I request a comprehensive explanation of these charges, including any applicable fee breakdowns, as well as any supporting documentation. 4. Meter Accuracy Verification: Considering the unexpected increase in usage, I would like to request a meter accuracy verification for my property. A certified technician from [Rhode Island Utility Company] should carry out the inspection to ensure the meter is functioning accurately and that there are no billing irregularities caused by faulty equipment. I kindly request an immediate review and correction of the disputed bill, including any necessary adjustments to my account balance. I expect a prompt response within [number of days, e.g., 30 days] from the receipt of this letter. Moreover, please temporarily suspend any collection activities or disconnection threats until this matter is thoroughly investigated and resolved. Please address any correspondence, explanations, or potential documentation related to the disputed bill to the address provided above. Your cooperation in resolving this matter promptly is greatly appreciated. Thank you for your attention to this dispute, and I look forward to a swift and fair resolution. Sincerely, [Your Name]